Human Resources Confidential Administrative Assistant

Job Description
Job Description
Description:
The Human Resources Generalist Assistant provides administrative and operational support to the HR department, assisting with employee lifecycle processes including onboarding, benefits administration, payroll coordination, and HRIS management. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. Experience with Paylocity and benefits management is highly desirable.

HR Administration & Employee Support
Assist with employee onboarding and offboarding, including documentation, system entries, and orientation coordination
Maintain accurate employee records in HRIS and personnel files
Respond to employee inquiries regarding HR policies, procedures, and benefits
Support compliance with federal, state, and local employment laws
Benefits Administration
Assist with benefits enrollment, changes, and terminations (medical, dental, vision, life, 401(k), etc.)
Serve as a point of contact for employee benefits questions and issues
Coordinate with benefits vendors and insurance providers
Support annual open enrollment activities and communications
Payroll & HRIS Support
Assist with payroll preparation and audits; coordinate with payroll providers
Maintain employee data, timekeeping, and reporting within Paylocity
Run standard HR and payroll reports as needed
Support system updates, data integrity, and troubleshooting
Recruitment & Talent Support
Assist with job postings, applicant tracking, and interview scheduling
Coordinate pre-employment screenings and background checks
Support hiring managers throughout the recruitment process
Policy & Compliance
Assist in maintaining HR policies, procedures, and employee handbook updates
Support audits, reporting, and compliance initiatives
Ensure confidentiality and data security of employee information
Requirements:
~1–2 years of HR administrative or generalist experience preferred
~ Experience with benefits management.

Skills & Competencies
Knowledge of benefits administration and payroll processes
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
High level of discretion and confidentiality
Ability to work independently and collaboratively.