Senior Project Administrator, Document Controls

The HK GCC team is the backbone of the HK WSP business and is vital to the smooth running of the business. With clearly defined career pathways and exciting opportunities to develop, the team is made up of a Business Support team consisting of Business and Project Support, Document and Accessibility specialists, Graphics, Concierge, Travel and Fleet. We also have a Personal Assistant network providing support to our senior leaders.

• As a Senior Administrator, you will report to a HK business support Lead.

• You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment and get involved in new initiatives and ideas.

• Develop, produce and distribute reports and general correspondence;

• Maintain open, clear and concise communication with internal project stakeholders;

• Provide administrative reinforcement to all Telecom departments as needed;

• Establish & maintain project set-ups; 

• Maintain electronic filing system, including managing the access right allocation, EDMS logging;

• Typing, formatting and emailing documents;

• Setup of the project numbers and budgets at the direction of the Project Managers;

• CV updating and reformatting;

• Support in ISO compliance;

• Perform all other tasks that are related to the position of a Project Administrative Assistant and Other duties as assigned/required.

Key Competencies / Skills / Qualifications

• College diploma in Administration or other equivalent training;
• 8+ years relevant experience as a Project Administration Assistant preferably within an Engineering/Architectural or other relatable professional services office;
• Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks;
• Ability to work in a fast-paced environment;
• Proven ability to meet deadlines and prioritize workload;
• Ability to take direction from multiple managers when providing administrative reinforcement.
• Proficient on computer software applications (Word, Excel, PowerPoint, Power BI);
• General Accounting knowledge
• Experience with Deltek Vision is an asset;
• Typing speed of 70 wpm;
• Ability to work independently as well as in a team environment; and
• Excellent English verbal and written communication skills.
• Knowledge of the Chinese language would be considered an asset.

Qualifications

• The candidate should be a Diploma / Graduate / Master’s in project administration or equivalent degree with relevant experience.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.