Proposal Coordinator - Roads & Highways

The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.

• Proposal Support

  • Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.

  • Coordinate inputs from technical teams, business development, and support functions.

  • Format, edit, and compile proposal documents to meet client requirements.

  • Track all opportunities and bids on various portals

  • Track various proposals and maintain a tracker to monitor progress and deadlines

• Document & Content Management
  • Maintain and update proposal templates, CVs, project sheets, and case studies.
  • Ensure consistency in branding, style, and compliance with WSP standards.
  • Track proposal versions, deadlines, and submission requirements.
• Collaboration & Communication
  • Act as a liaison between the Water Team and the Proposal teams.
  • Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
  • Communicate effectively with cross-functional stakeholders to gather inputs.
• Quality Assurance
  • Conduct basic compliance checks against tender instructions.
  • Proofread documents for accuracy, grammar, and clarity.
  • Support final packaging and submission of proposals.

Skills & Competencies

• Strong organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Knowledge of transport and infrastructure sectors preferred.

Typical Requirements

• Bachelor’s degree in Civil Engineering or related field
• 4–6 years in proposal coordination or bid support.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.