Assistant to President of Live Action

General Summary

The Assistant to the President of LAIKA Live Action will provide full administrative support to the President as well as additional support to the LAIKA Live Action department.

Job Functions

• Provide on-going administrative support to the President of LAIKA Live Action, including phone coverage, scheduling, office organization, travel arrangements, and expense reports.
• Assist in preparing internal and external communications and presentations of new and existing properties and projects, including but not limited to executive memos, submissions correspondence, and presentation decks.
• Work closely with cross-functional Live Action teams to ensure all administrative needs are met and ensure effective communication and alignment.
• Provide day-to-day office management, including mail facilitation, office supply inventory, parking passes, etc.; coordinate with property management, as needed. 
• Coordinate with Portland-based teams for IT, security, facilities, on-site visitors, etc.
• Attend meetings and provide notes, meeting recaps, and action items to relevant parties.
• Act as liaison for external partners including agencies, writers, production partners, talent, etc.
• Meet regularly with contemporaries in the community to gather market intelligence and keep the department plugged in to industry trends.

Qualifications

• 1-2+ years of industry experience, preferably at talent agencies or other entertainment companies.
• Exceptional written and verbal communication skills.
• Avid reader with demonstrated skillset in story analysis, and strong knowledge of industry trends.
• Demonstrated tact and diplomacy with proven ability to use discretion, sound judgment, and maintain confidentiality at all times.
• Strong attention to detail and ability to prioritize and multi-task.
• Highly proficient in entire MS Office Suite; strong Excel & PowerPoint skills.

Location

On-site in Los Angeles, CA

Salary

Salary is commensurate with skills and experience.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.