Senior Executive Assistant

Job Description

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President, Dean, or senior Director, with a high degree of initiative, judgment, and discretion. Acting as the primary liaison with unit customers, including faculty, students, staff, and external organizations, the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives.

Responsibilities

• Manage complex schedules and handle frequent reprioritizations.
• Assemble resources and ensure the senior faculty is well-prepared for all commitments.
• Develop an understanding of major priorities, standing meetings, and the academic calendar.
• Rapidly grasp University and unit policies and procedures.
• Email management, technical troubleshooting, event and travel planning.
• Budget monitoring, day-to-day supervision, and guidance of the work of personnel.
• Document preparation.

Essential Qualities

• Exceptional communication skills and interpersonal abilities.
• Discretion with sensitive information and internet research expertise.
• Self-sufficiency and a team-oriented mindset.
• Attention to detail and organizational prowess.
• Proactive problem-solving and a commitment to optimizing processes and workflows.

Requirements

This role requires exceptional organizational skills, the ability to manage multiple executive and shared calendars, and strong judgment in prioritizing competing scheduling needs.

Ideal Candidate

• Responsive to feedback and able to thrive in a fast-paced environment.
• Comfortable handling complex calendaring responsibilities.
• Heavy calendaring support for the CIO and IT Leadership Team.