Why This Role Stands Out
This hybrid Project Coordinator role at Indotronix International Corp offers an excellent opportunity to hone your project management and administrative skills while contributing to diverse projects. You'll thrive here if you possess strong organizational abilities and enjoy a dynamic work environment that balances collaboration with focused execution. Don't miss out on this chance to grow your career and apply today!
Quick Overview
Salary
$35/hr
Seniority
Mid Senior
Work mode
Hybrid
Location
Newton, NC, United States
Posted
Yesterday
BudgetingERPComplianceData EntryJiraMS ProjectMicrosoft OfficeOffice ManagementOnboardingPMPPrince2ProcurementProject SchedulingRecruitingSAPScheduling
Job Description
- Title: Project Specialist III
- Location: Newton, NC | On-stie .
- Pay Rate: $35 /Hr on W2
- Type & Duration: 12 plus months contract possibility of extension based on demand.
Scope of this position:
- The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
- This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle. This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion,
Key Responsibilities
- Provide administrative support to Project Managers and project teams
- Support internal departments with administrative tasks
- Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
- Schedule meetings, appointments, and manage calendars
- Assist with interview schedule arrangements and communications with internal recruiting agents
- Assist with project procurement – supporting full lifecycle from order entry to invoice resolution
- Track existing orders, provide updates and proactively resolve delays
- Communicate and coordinate with vendors and contractors
- Support budget tracking and expense reporting
- Assist with data entry, record-keeping, and database management
- Coordinate project meetings, prepare agendas, take minutes, and track action items
- Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
- Monitor project timelines and highlight potential risks or delays
- Communicate project updates to stakeholders as required
- Support compliance with company policies, procedures, and project standards
- Maintain project filing systems and ensure document version control
- Handle confidential information with professionalism
- Perform other administrative duties as assigned
Required Skills and Qualifications
- Diploma or Bachelor’s degree in Business Administration, Project Management or a related field
- Proven experience in an administrative or project support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
- Proven experience in an administrative or office support role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- Dynamic Collaboration
- Office Administrator
- Conflict Resolution
- Effective Time management
- Interpersonal skills
Preferred Qualifications
- ERP experience – SAP or similar
- Familiarity with basic accounting or HR support tasks
- Customer service experience
- Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
- Experience working in engineering or corporate project environments
- Experience using office management software and databases
- Knowledge of basic budgeting and financial tracking
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