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CAD Coordinator

ABM USSanta Clara🇺🇸United States

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeHybrid
LocationSanta Clara, United States
Stakeholder ManagementMicrosoft OfficeAutoCADCADComplianceConstruction ManagementDocument ManagementGISProject Management

Job description

Pay Rate: $140K/annually

The pay listed is the salary range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management.

Key Responsibilities

CAD Drawing & Record Management

  • Manage and maintain all campus as-built drawings and revision controls in accordance with Facilities standards and procedures.

  • Update AutoCAD floor plans and drawings to reflect construction projects, renovations, occupancy changes, and field modifications.

  • Upload and maintain current drawing files, floor plans, and supporting documentation within TRIRIGA and related systems

  • Maintain CAD standards, file structures, naming conventions, and version control processes.

  • Provide accurate as-built drawings and facility documentation to Design, Construction, Facilities Operations, Security, and other stakeholders upon request.

Project Coordination & Closeout

  • Collaborate with Project Managers to ensure contractors, architects, engineers, and consultants provide complete and accurate as-built drawing packages at project closeout.

  • Review and validate submitted drawing packages for compliance, completeness, and quality standards.

  • Track drawing revisions resulting from ongoing capital projects and facility modifications.

  • Participate in weekly project coordination meetings to support communication, project alignment, and process improvements.

  • Space Management & Facilities Data Support

  • Partner with Facilities Operations, Planning, Design & Construction, Security, and Real Estate teams to maintain accurate building and space inventory records.

  • Provide building, occupancy, and square footage data to support planning, reporting, and operational activities.

  • Coordinate with Facility Planning, Portfolio Planning, Real Estate Program Management, GIS, OpenBlue, and TRIRIGA teams to identify and document space changes.

  • Support development and implementation of best practices for drawing maintenance, space management, and audit readiness.

Space Audits & Validation

  • Conduct bi-annual space and furniture layout audits to validate occupancy and drawing accuracy.

  • Reconcile discrepancies between field conditions, CAD drawings, and TRIRIGA space records.

  • Support campus-wide space audits, utilization reviews, and reporting requirements.

  • Ensure facility data remains accurate and aligned across all systems of record.

  • BIM360 Document Control Administration

  • Serve as the administrator for BIM360 Project Document Management folders.

  • Establish project folder structures and maintain document control standards.

  • Train Project Managers, Facility Managers, Design teams, and other stakeholders on document management policies, procedures, and workflows.

  • Manage document permissions, access controls, and document exchange processes.

  • Archive project files upon completion and ensure records retention requirements are met.

  • Maintain organized and accessible project documentation that can be easily retrieved by authorized stakeholders.

Required Qualifications

  • Associate's Degree or Bachelor's Degree in Architecture, Engineering, Drafting, Facilities Management, Construction Management, or a related field, or equivalent work experience.

  • Minimum of 3 years of experience in CAD coordination, drafting, facilities documentation, or space management.

  • Advanced proficiency in AutoCAD.

  • Experience managing as-built drawings, revision control processes, and construction closeout documentation.

  • Experience supporting facilities, construction, workplace planning, or corporate real estate projects.

  • Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.

  • Excellent verbal and written communication skills.

  • Strong stakeholder management and customer service skills.

  • Proficiency with Microsoft Office applications.

Preferred Qualifications

  • Experience with Johnson Controls OpenBlue.

  • Experience with IBM TRIRIGA space management and facilities systems.

  • Experience with Autodesk BIM360 or Autodesk Construction Cloud document management platforms.

  • Knowledge of facilities operations, workplace services, and corporate real estate environments.

  • Experience with occupancy planning, space utilization analysis, and portfolio reporting.

  • Familiarity with GIS-integrated facilities management systems.

  • Experience supporting large campus environments and multiple concurrent construction projects.

Key Stakeholder Partnerships

This role will regularly collaborate with:

  • Facilities Operations

  • Facility Planning

  • Design & Construction

  • Security

  • Portfolio Planning

  • Real Estate Program Management

  • GIS and TRIRIGA Teams

  • Project Managers

  • Architects and Engineers

  • General Contractors and Consultants

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