Financial and Administrative Assistant

Description

Organizes and implements administrative systems and procedures. Serves as the principal source of information on unit, project, or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, and student records. Provides for smooth day-to-day flow of communications within the department.

May compose, proofread, edit, and prepare correspondence, reports, and other materials using word processing, spreadsheets, and/or databases. Arranges for the use of facilities and plans meetings, conferences, and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, handling complex and confidential information. Competency using a variety of office computer software is required, with intermediate to advanced knowledge of email calendar, word processing, and spreadsheets. Prior office experience is required.

Responsibilities

• Provide administrative support to the OEP Financial Team.
• Enter data and prepare forms.
• Enter reimbursement and individual payments in Buy 2 Pay/Candex.
• Manage the OED Financial Team inbox.
• Assist with TF union letters.
• Process contract invoices.
• General tracking of payments.