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Training Administrative Assistant

Stellar Professionals LLCClinton, TN🇺🇸United States

Quick overview

SeniorityMid Senior
Work modeOn Site
LocationClinton, TN, United States
Microsoft ExcelMicrosoft OfficeMicrosoft PowerPointData EntrySchedulingSharePoint

Job description

Position: Administrative Assistant – Training
 
Work Arrangement: Hybrid (Minimum 3 days on-site)
 
Location: Clinton, Tennessee
 
Interview Mode: Webcam or In-Person
 

Position Overview

We are seeking an Administrative Assistant to provide operational and administrative support for local training operations. This role serves as a primary point of contact for staff, students, and instructors while coordinating training records, scheduling, facility management, and customer service.
 

Key Responsibilities

  • Training & System Support: Manage student enrollment, registration, class scheduling, and user accounts within ACADIS software.
  • Administrative Operations: Maintain filing systems, process correspondence, prepare materials/certificates, and manage data entry.
  • Customer Service: Answer inquiries, assist visitors, manage calls, and support students and instructors.
  • Facility & Tech Management: Maintain inventory, submit maintenance requests, and provide setup/troubleshooting for classroom technology and audiovisual equipment.

Key Skills & Qualifications

Required Technical & Software Skills:
 
  • ACADIS
  • Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • SharePoint & Adobe
  • Data Entry & Typing
Core Administrative Skills:
 
  • Scheduling & Roster Management
  • Correspondence & Proofreading
  • Filing & Electronic Record Keeping
  • Inventory & Resource Logistics
  • Technical Troubleshooting
Soft Skills:
 
  • Customer Service
  • Verbal & Written Communication
  • Organization & Time Management

Work Schedule

  • Type: Full-Time (40 hours per week, 8-hour shifts)
  • Travel: Minimal (less than 10%)

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