Office Administrator

Introduction

We are looking for Office Administration consultants onsite at our office location in Jacksonville, FL. The Office Administrator will play a crucial role in supporting daily administrative operations and ensuring the smooth functioning of the office.

Responsibilities

• Answer, screen, and direct incoming phone calls and emails
• Greet visitors and clients, providing a professional front-desk presence
• Sort, distribute, and process incoming and outgoing mail/packages
• Maintain and organize physical and digital filing systems
• Enter, update, and verify data in company databases/spreadsheets
• Prepare, format, and proofread correspondence, memos, and reports
• Schedule appointments, meetings, and manage calendars
• Order and maintain office supplies and equipment inventory
• Assist with basic bookkeeping tasks (invoices, expense tracking, purchase orders)
• Photocopy, scan, and file documents as needed
• Support HR/administrative staff with onboarding paperwork
• Ensure office equipment (printers, copiers, fax) is functioning; coordinate repairs
• Maintain confidentiality of sensitive company and client information
• Perform other administrative duties as assigned

Requirements

• High school diploma or equivalent (Associate's degree a plus)
• 1+ years of office/clerical experience preferred
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to multitask and prioritize workload

Skills

• Data entry
• Attention to detail
• Customer service
• Filing/records management