Office Administrator

Hi,

We are looking for Office Administration consultants onsite at our office location Jacksonville, FL.

Job Summary

We are seeking a detail-oriented and organized Office Clerk to support daily administrative operations. The ideal candidate is reliable, has strong communication skills, and can handle multiple clerical tasks efficiently in a fast-paced environment.

Roles & Responsibilities

•         Answer, screen, and direct incoming phone calls and emails

•         Greet visitors and clients, providing a professional front-desk presence

•         Sort, distribute, and process incoming and outgoing mail/packages

•         Maintain and organize physical and digital filing systems

•         Enter, update, and verify data in company databases/spreadsheets

•         Prepare, format, and proofread correspondence, memos, and reports

•         Schedule appointments, meetings, and manage calendars

•         Order and maintain office supplies and equipment inventory

•         Assist with basic bookkeeping tasks (invoices, expense tracking, purchase orders)

•         Photocopy, scan, and file documents as needed

•         Support HR/administrative staff with onboarding paperwork

•         Ensure office equipment (printers, copiers, fax) is functioning; coordinate repairs

•         Maintain confidentiality of sensitive company and client information

•         Perform other administrative duties as assigned

Qualifications

•         High school diploma or equivalent (Associate's degree a plus)

•         1+ years of office/clerical experience preferred

•         Proficiency in MS Office Suite (Word, Excel, Outlook)

•         Strong organizational and time-management skills

•         Excellent written and verbal communication

•         Ability to multitask and prioritize workload

Skills

•         Data entry

•         Attention to detail

•         Customer service

•         Filing/records management