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Corporate Officer

eFinancialCareersLuxembourg🇱🇺Luxembourg

Why this role stands out

This hybrid Corporate Officer role offers a fantastic opportunity to deepen your expertise in corporate governance and entity management within a reputable financial firm. You'll thrive here if you have 3-4 years of Luxembourg corporate legal or secretarial experience and enjoy collaborating with diverse teams to ensure smooth operations and meticulous record-keeping. Apply now to advance your career in this dynamic environment!

Quick overview

SeniorityMid Senior
Work modeHybrid
LocationLuxembourg, Luxembourg
Stakeholder ManagementOnboardingMicrosoft OfficeComplianceCorporate GovernanceKYC

Job description

Corporate Officer
Your Day-to-Day:
  • Corporate Governance: Oversee the daily corporate life and governance of various Luxembourg entities, including updating statutory registers, tracking authorized signatures, and monitoring the annual accounts approval cycle.
  • Entity Management & Incorporation: Handle the setup and structuring of Luxembourg vehicles, drafting necessary documentation (agendas, notices, proxies, attendance sheets, and minutes), while partnering with internal teams (Legal, Finance, Risk, Compliance) and external advisors.
  • Board & Closing Coordination: Organize, prepare, and support board meetings and closing proceedings in close collaboration with legal counsels, finance managers, and third-party specialists.
  • Documentation & Onboarding: Draft and track subscription paperwork for internal structures, manage internal signatures, and coordinate AML/KYC onboarding requirements alongside compliance and operational units.
  • Stakeholder Relations & Legal Execution: Serve as a key contact point for external partners-including notaries, banking institutions, external counsels, and service providers-to ensure complete execution, apostille/legalization, and archiving of legal documents.
  • Statutory Filings & Record Keeping: Maintain corporate records in audit-ready condition, handle mandatory updates and publications with Luxembourg registries (RCS and RBE/UBO), and ensure systematic archiving of original documents.

Your Profile:
  • Experience: Holds 3 to 4 years of proven professional experience in corporate legal, corporate secretarial, or legal operations roles within Luxembourg.
  • Language Skills: Excellent communication skills (written and spoken) in both English and French.
  • Technical Proficiency: Fully proficient in standard office automation tools (Microsoft Office Suite).
  • Soft Skills & Work Ethic:
    • Strong service mindset with a collaborative, team-oriented approach.
    • Highly organized, proactive, and capable of working independently as a self-starter.
    • Demonstrated integrity, strong sense of personal responsibility, and a continuous commitment to high quality standards.

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