Quick Overview
Job Description
At NEURA Robotics, our CEO moves fast across strategy, investor relations, product vision, and global partnerships. We're looking for a highly organized, discreet, and proactive Executive Assistant to keep pace with that momentum — someone who can anticipate needs, manage complexity, and act as a trusted right hand at the center of a fast-scaling robotics company.
Your Mission & Challenges
Calendar & time management: Own the CEO's calendar end-to-end, proactively resolving conflicts and prioritizing what matters most across a demanding, fast-changing schedule.
Travel coordination: Plan and manage complex domestic and international travel itineraries, anticipating logistics before they become problems.
Meeting preparation: Prepare briefing materials, agendas, and follow-ups for board meetings, investor calls, and executive leadership sessions.
Communication gatekeeping: Screen and prioritize incoming correspondence, emails, and requests, ensuring the CEO's attention goes where it's needed most.
Cross-functional coordination: Act as a liaison between the CEO's office and department heads, tracking action items and following up to ensure deadlines are met.
Confidential document handling: Manage sensitive business, legal, and strategic documents with the highest level of discretion and confidentiality.
Event & offsite planning: Organize executive offsites, leadership meetings, and high-profile external engagements.
Ad hoc project support: Step into special projects and initiatives as needed, bringing structure to ambiguous or fast-moving situations.
What We Can Look Forward To
Experience: Several years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-level executives, ideally in a startup or scale-up environment.
Discretion: Proven ability to handle highly confidential information with judgment and integrity.
Organization: Exceptional organizational skills with the ability to juggle competing priorities without dropping the ball.
Communication: Excellent written and verbal communication skills in English and German.
Composure: A calm, solutions-oriented approach when things move fast or plans change last minute.
Tech-savviness: Confident with modern productivity and collaboration tools (e.g., Microsoft Workspace, Teams, calendar and travel management tools).
Mindset: A hands-on, no-task-too-small attitude paired with the judgment to operate at an executive level.