Office Manager / Certified Payroll Specialist

Office Manager / Certified Payroll Specialist – Fernley, NV – $30.00–$40.00/hr

Employment Type: Full-Time, Direct Hire

Position Summary

We are seeking an experienced Welding Shop Office Manager / Certified Payroll Specialist for our client in Fernley, NV. You will oversee daily office operations, manage certified payroll reporting, support accounting and HR administration, and maintain compliance with prevailing wage requirements. This is a great opportunity to join a growing welding and metal fabrication operation while building your long-term career.

Responsibilities

· Prepare and submit weekly certified payroll reports, ensuring compliance with Davis-Bacon and prevailing wage requirements.

· Process payroll, verify timesheets, calculate overtime and fringe benefits, and maintain accurate employee records.

· Oversee daily office administration, including documentation, scheduling, vendor communication, and purchasing.

· Support accounts payable/receivable, invoicing, job costing, and project expense tracking.

· Coordinate with shop supervisors, project managers, accounting teams, and field employees.

· Maintain employee files, onboarding paperwork, safety records, and project compliance documentation.

Requirements

· Minimum 3 years of experience in office management, payroll administration, or a similar role.

· Hands-on experience preparing and submitting certified payroll reports.

· Knowledge of Davis-Bacon regulations, prevailing wages, labor classifications, overtime, and fringe benefits.

· Experience in construction, welding, metal fabrication, manufacturing, or industrial environments preferred.

· Proficiency in Microsoft Office, especially Excel, and payroll/accounting software such as QuickBooks, ADP, or Sage.

· Familiarity with LCPtracker, eMars, job costing, and construction accounting is a plus.

· Strong organizational, communication, and multitasking skills with attention to detail.

· Ability to handle confidential employee and financial information.

Schedule & Pay

· Shift: Day Shift, Monday–Friday

· Pay: $30.00–$40.00/hr, based on experience

· Employment: Full-Time, Direct Hire

About CloudRay

CloudRay, based in East Windsor, NJ, is a trusted staffing partner with 25+ years of industry experience, connecting skilled talent with leading companies across the U.S. We specialize in industrial, logistics, IT, hospitality, and skilled trades staffing — ensuring candidates find stable opportunities with growth potential. We are an equal opportunity employer.

Benefits (through Client)

Benefits will be provided according to the client's direct-hire benefits package.

Location Advantage

Job is in Fernley, NV, commutable from nearby areas such as Reno, Sparks, and Fallon.

Apply today – start as soon as tomorrow!

Referral Bonus

Refer a Friend & Earn $200!

Refer someone for one of our industrial positions. Once they complete 30 days, you'll receive a $200 Visa Gift Card.

Referral must be hired within 6 months

Apply today – start as soon as tomorrow!