Executive Assistant, Institutional Client Solutions - Sydney

Job Responsibilities

• Handle general professional administration with a high level of efficiency, confidentiality and sensitivity.
• Extensive diary management.
• Coordinate internal and external meetings and conference calls.
• Manage domestic roadshows.
• Organise complex international travel itineraries.
• Professional and skilled at email, phone and video communication (internal and external).
• Perform monthly reconciliation of professionals' expenses.
• Liaise with international offices, clients, and external consultants.
• Organise client meetings and other events both in Australia and internationally.
• Full logistics management for domestic roadshows and events (presentation materials, meeting arrangements, travel confirmations, etc.).
• Co ordinate and/or support colleagues in international offices, particularly NewYork and London.
• Create agendas, materials, etc. for bi weekly team meetings.
• Log and supervise marketing materials and other supervisory requirements.

Qualifications

• Advanced proficiency in Microsoft Office Suite, particularly Calendar and Teams (ideally also Concur and SalesForce).
• Exceptional time management and organizational skills.
• High attention to detail.
• Experience working with sales teams and investors.
• Superior communication and interpersonal skills.
• Experience with running complex meeting schedules (roadshow and event management experience highly beneficial).
• Ability to support multiple professionals, multitask and prioritize time sensitive work.
• Ability to thrive in a small team environment.
• Office/team management experience.
• Team driven, highly motivated, intelligent, with sound judgement and the ability to handle multiple tasks under pressure; demonstrated excellence in prior endeavors.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

This role may require securities licenses for certain client facing activities such as attending client meetings, marketing Blackstone funds, supervising or training securities licensed employees, structuring or creating funds/products, and advising on marketing plans. Applicants will be informed if additional licenses are necessary upon further assessment.