Executive Assistant / Project Coordinator

Executive Assistant / Project Coordinator

Location: Central London (Hybrid – 2–3 days per week in the office)

Salary:£50,000–£60,000 + 20% Performance Bonus + Benefits

Hours: Monday–Friday, 9:00am–5:30pm

About Our Client

Our client is an ambitious boutique executive search start-up specialising in senior leadership appointments across private equity-backed, growth and corporate businesses.

Founded by experienced executive search professionals with an outstanding track record, the firm partners with ambitious organisations to identify and secure exceptional leadership talent. With an entrepreneurial culture and exciting growth plans, this is a fantastic opportunity to join the business at an early stage and play a key role in its continued success.

The Opportunity

This is a varied, fast-paced role where you'll coordinate multiple executive search projects simultaneously, acting as the central point of contact for clients, candidates and the internal team.

You'll thrive in this role if you're highly organised, proactive and enjoy working in a collaborative, high-performing environment where no two days are the same. As a growing boutique business, you'll have the opportunity to take on increasing responsibility, contribute beyond your core role and develop your career as the company expands.

Key Responsibilities

• Coordinate multiple retained executive search assignments from briefing through to completion.
• Manage complex interview scheduling across multiple stakeholders and time zones.
• Prepare high-quality candidate reports, presentations, proposals and client documentation.
• Maintain accurate records and candidate data within Invenias and ensure CRM compliance.
• Support the Partners with diary management, meeting preparation and project administration.
• Manage candidate communications, delivering an exceptional candidate experience throughout the search process.
• Build strong relationships with clients, candidates and senior stakeholders.
• Track project milestones and ensure deadlines are consistently met.
• Support market mapping, research coordination and wider search administration.
• Assist with operational and business support activities as the business continues to grow.

About You

We're looking for someone who enjoys taking ownership, solving problems and delivering exceptional service.

You'll be positive, professional and approachable, with excellent attention to detail and the ability to juggle multiple priorities. Just as importantly, you'll enjoy being part of a close-knit, supportive team where collaboration and a good sense of humour are genuinely valued.

You'll Have

• At least 2 years' experience within executive search.
• Experience supporting Partners, Consultants or Principals on retained search assignments.
• Previous experience using CRM and candidate management systems (Invenias experience is advantageous).
• Outstanding organisational and project coordination skills.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly PowerPoint, Word and Outlook.
• A calm, solutions-focused approach under pressure.
• Confidence building relationships with senior executives, clients and candidates.
• High levels of professionalism, discretion and confidentiality.

What's on Offer

• Salary of £50,000–£60,000, depending on experience.
• 20% performance-related bonus.
• Hybrid working – 2–3 days per week in the Central London office.
• The opportunity to join an ambitious boutique start-up at an exciting stage of its growth.
• Significant scope for career development, progression and increased responsibility as the business expands.
• A collaborative, entrepreneurial and supportive working environment.
• The chance to work closely with experienced Partners on high-profile executive search assignments.

Apply

If you're an experienced Executive Assistant or Project Coordinator with executive search experience and are looking for an opportunity where you can make a real impact, grow with the business and help shape its future, we'd love to hear from you.

Apply today with your CV to be considered.