Human Resources Specialist - HOLT Truck Centers

Job Description
Job Description
Description
The Human Resources Specialist supports key HR functions, including employee relations, onboarding, benefits administration, recruiting coordination, and leave of absence processes. This role provides day-to-day HR support to employees and managers, ensures accurate processing of HR activities, and assists with maintaining compliance with employment laws and company policies.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Essential Functions
Model, promote, reinforce, and reward the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Work safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Perform other duties as assigned
Employee Relations
Serves as a point of contact for employee inquiries related to HR policies, procedures, and programs
Supports managers with performance management processes and documentation, including disciplinary actions and coaching conversations
Ensures accurate and timely documentation of employee-related matters
Escalates complex employee relations issues, investigations, and sensitive situations to HR leadership as appropriate
Supports employee engagement initiatives and activities
Benefits Administration
Assists employees with general benefit-related questions and escalates more complex issues
Supports open enrollment activities, including employee communication and system updates
Maintains accurate benefit records and assists with compliance tracking/processes
Recruiting & Onboarding
Manages recruiting efforts, including job postings, sourcing, screening, and interview coordination
Partners with hiring managers to support the selection process for positions
Coordinates and facilitates onboarding activities to ensure a smooth new hire experience
Maintains applicant tracking system data and recruitment records
Leave of Absence
Coordinates administrative aspects of leave processes (FMLA, ADA, etc.)
Provides general guidance to employees on leave procedures and timelines
Maintains records and ensures documentation is complete and compliant
Training & Development
Assists with scheduling and tracking employee training programs
Supports learning initiatives and development activities
Maintains training records and reporting
Compliance & Administration
Maintains employee records and ensures data accuracy in HR systems
Assists with policy updates and HR communications
Supports audits and compliance-related activities
Stays informed of employment law requirements and escalates concerns as needed
Knowledge, Skills, and Abilities
Working knowledge of HR practices and employment laws
Strong organizational and administrative skills
Proficiency with HRIS systems and Microsoft Office
Strong interpersonal and communication skills
Ability to handle confidential information appropriately
Detail-oriented with strong follow-through
Ability to work in a fast-paced environment and manage multiple priorities
Ability to escalate issues appropriately rather than independently resolve complex matters
Requirements
Education and Experience:
High school diploma or equivalent required; Bachelor’s degree or HR certification preferred
Minimum of 2 years of HR, administrative, or related experience required; 3 or more preferred
Bilingual (Spanish), preferred
Supervisory Responsibilities:
None
Travel:
Up to 25% travel required; ability to travel frequently to and from meetings or other business-related events both inter-state and out of state
Valid Driver’s License required
Physical Requirements:
This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
This position frequently communicates with employees, legal counsel, vendors, government agencies, and stakeholders; Must be able to exchange accurate information in these situations
Work Environment:
This job is generally performed in a professional office; in environmentally controlled conditions, operating computer, manual dexterity, talking, hearing, and repetitive motion
Frequently works at a fast pace with unscheduled interruptions
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.

They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.