Student Administrative Aide 2 - Student Employment

JOB DESCRIPTION

Administrative Aide 2

Hourly Pay Rate: $10.00 - $20.00

The Administrative Aide 2 will support the department/organization in various administrative and operational tasks.

Responsibilities:

• Assisting with day-to-day operations of the department
• Helping with or preparing for department events
• Answering and operating departmental phones, emails, or other correspondence
• Supporting department staff
• Answering student, faculty, staff, or University visitor questions
• Providing customer service
• Updating and maintaining department files
• Demonstrating professional verbal and written skills
• Using Microsoft, Adobe, or other computer or departmental programs
• Creating social media material and marketing materials
• Helping with or preparing for department events

Qualifications:

• Active enrollment as a student at Tulane University
• A Federal Work Study Award (potentially)
• Relative, prior experience working in an office setting (potentially)
• Another administrative position (potentially)

About Us:

This position will help student employees demonstrate and cultivate the career readiness competencies in accordance with the National Association of Colleges and Employers (NACE).

• Perform opening and closing procedures as well as equipment and furniture inventories for the building and conference rooms
• Ensure that public meeting areas are properly set up to accommodate scheduled activities, including moving of tables and stacks of chairs
• Review Operation Reports for the current and following day’s meetings. Assist with meeting room and event set-ups as needed (i.e. setting up tables and chairs in various formations, unlock/lock rooms, turn on/off lights, provide required equipment, make changes as requested)
• Monitor all meetings and events occurring within the building.
• Have working knowledge of LCD projectors, Apple TV monitors, wireless microphones, and various sound system equipment (training will be provided)
• Assist the Professional Staff with various office tasks, errands, and projects as needed
• Responsible for the security and safety of the building as well as performing opening and closing procedures

• Currently enrolled and taking classes as a Tulane University student
• Currently in good standing with the university
• Employ strong interpersonal and public relations skills
• Have the ability to work independently and with diverse groups of people
• Maintain a mature and professional in manner and appearance
• Able to lift/move at least 30lbs