Full timeOther

Senior Executive Administrator

GCIAnchorage🇺🇸United States

Quick overview

SeniorityMid Senior

Employment typeFull Time

Work modeHybrid

LocationAnchorage, United States

BudgetingCalendar ManagementFinancial AnalysisOffice ManagementSchedulingProject Management

Job description

GCI's Senior Executive Administrator will provide executive-level administrative support to senior leaders by coordinating and facilitating activities related to strategic priorities, managing executive communications and logistics, and ensuring the timely flow of information. Serve as a trusted partner, handling sensitive and confidential matters with discretion while helping leaders maintain focus on organizational goals and stakeholder commitments.

Essential Duties and Responsibilities:

Coordinate and support executive, leadership, and departmental priorities by facilitating planning activities, maintaining awareness of strategic objectives, organizing agendas, and ensuring alignment across stakeholders and functional areas.
Manage complex executive calendars, schedules, and commitments by prioritizing competing requests, resolving conflicts, coordinating meetings and events, and ensuring leaders are appropriately prepared for engagements and decision-making activities.
Coordinate business travel, conferences, speaking engagements, partner meetings, and other executive activities, ensuring seamless logistics and effective use of leadership time.
Prepare, review, and distribute executive communications, presentations, briefing materials, meeting documentation, and follow-up correspondence, ensuring accuracy, completeness, and alignment with organizational objectives.
Serve as a key liaison among leaders, employees, partners, and external stakeholders by fostering collaboration, facilitating information flow, and promoting effective working relationships across departments and functions.
Monitor and manage a high volume of executive correspondence, communications, and information requests while exercising sound judgment, discretion, and confidentiality in handling sensitive or business-critical matters.
Support departmental financial and administrative operations by coordinating invoices, purchasing card activities, expense reporting, budget tracking, accrual monitoring, and related documentation in accordance with established procedures.
Independently lead and execute special projects, analyses, and initiatives; identify risks and opportunities; research and develop recommendations; and provide timely updates, findings, and proposed solutions to leadership.

Minimum Qualifications:

Career Level: This is a senior level position within the discipline demonstrating advanced knowledge and proficiency in all areas of responsibility. Performs highly complex and unique tasks and job duties, receiving limited to no instruction on routine work and new assignments. Works under minimal supervision with wide latitude for independent judgment. Typically supports one or more senior leaders (VP, SVP, EVP), C-suite executives, or equivalent level.

REQUIRED:

* A combination of education and relevant work experience sufficient to successfully perform the essential duties of the position may substitute to meet the total years required on a year-for-year basis.

Education*:

High school diploma or equivalent; this requirement is met by candidates who hold an associate or bachelor’s degree.
Bachelor’s Degree in a relevant field.

Experience*:

A minimum of 6 years of progressively responsible administrative, executive support, office management, business support, business strategy, or comparable professional experience.

Skills:

Excellent verbal communication skills and advanced business writing skills, including preparing and editing executive communications, high-quality presentations, reports, and briefing materials.
Proven experience coordinating executive leadership activities, high-profile meetings, and enterprise-wide initiatives.
Advanced project management and cross-functional coordination skills.
Ability to manage complex travel logistics, executive events, and leadership team operations.
Strong analytical and organizational skills with the ability to anticipate needs and proactively resolve issues.
Demonstrated ability to work independently and exercise sound judgment in handling highly sensitive and confidential business and personnel information.
Ability to influence outcomes and collaborate effectively with senior leaders, external partners, and stakeholders.
Advanced executive calendar management, meeting governance, and strategic scheduling skills.
Strong financial analysis skills and knowledge of accounting and budgeting processes, including understanding of entries and underlying budget development.
Advanced proficiency in computer systems, software applications, and related collaboration tools across both Mac and PC platforms.

PREFERRED:

MBA
Notary Public.
Telecommunications experience.

Work Requirements and Conditions:

Primarily works in a professional office/home office environment.
Regular use of computers, phones, video conferencing platforms, and other office equipment.
Frequent interaction with executives, employees, clients, vendors, and external stakeholders.
Required to manage multiple priorities, deadlines, and interruptions in a fast-paced environment.
Available to work additional time on weekends, holidays, before or after normal work hours when necessary.
Travel may be required for meetings, events, or executive support activities.
All remote work must comply with remote work policies and agreements.

The company and its subsidiaries operate in a 24/7 environment providing critical services to Alaskans and may need to respond to public health and safety matters or other business emergencies. Employees may be contacted outside of core business hours to respond to urgent situationswhen necessary. As such, employees are requested to provide emergency after-hours contact information, if applicable.

EEO: GCI is an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, parental status, veteran status, family medical history, genetic information, or any other characteristic protected by law.

DISCLAIMER: This job description is intended to describe the general nature and level of work performed by employees in this role It is not designed to be an exhaustive list of all activities, duties, responsibilities, or skills that are required. GCI reserves the right to revise, modify, change, assign, or reassign job duties and responsibilities at any time with or without notice.