Warehouse Admin Analyst

Wood is recruiting for a Warehouse Admin Analyst to join its LNG Operations-Maintenance business onsite in Brownsville, TX United States. Wood offers health, dental and vision insurance plans, long and short-term disability, 401k and Paid Time Off. The Part-Time Warehouse Admin Analyst is an entry-level position that supports daily warehouse operations through data entry, basic analysis, document organization, recordkeeping, logistics paperwork, and routine administrative coordination. The employee will receive training on warehouse processes, SAP transactions, reporting tools, and company document-control requirements. This position helps maintain accurate warehouse data and complete receiving and material records, while providing basic reporting that supports inventory control, material movement, and Operations and Maintenance. The position is in Brownsville, Texas and reports to warehouse manager.

• SAP and Receiving Documentation: Manage receiving records from material receipt through document completion. Organize, scan, and upload packing slips, material certificates, Material Test Reports (MTRs), Certificates of Conformance (CoCs), and other supporting records in SAP or the approved document repository.
• Documentation Follow-Up: Track missing or incomplete receiving documents and coordinate follow-up with warehouse personnel, Procurement, Quality, vendors, or other internal stakeholders, as directed.
• Material Transfer and Logistics Support: Prepare Bills of Lading (BOLs), transfer forms, and supporting shipment documentation for material movements between offsite and onsite warehouses. Maintain transfer records and assist with coordinating scheduled material movements.
• Material Photo Records: Upload material photographs captured by the warehouse team into designated Microsoft Teams folders and applicable SAP material master records, using established naming and filing standards.
• Purchase Requisitions: Create and enter Purchase Requisitions in SAP for warehouse supplies, services, and other approved operational needs. Maintain supporting documentation and follow up on status as requested.
• Warehouse Data Analysis and Reporting: Maintain warehouse trackers, logs, action-item lists, and routine reports. Review SAP and Excel data for missing information, open items, aging actions, and basic inventory trends. Prepare clear summaries and escalate discrepancies to warehouse leadership.
• Supplies and Office Coordination: Monitor warehouse and office supply levels, prepare replenishment requests, receive and organize supplies, and support general administrative coordination for the warehouse team.
• Records Management: Maintain orderly electronic and physical records in accordance with company procedures, document-retention expectations, and confidentiality requirements.
• Team Support: Coordinate professionally with Warehouse, Operations, Maintenance, Quality, Procurement, Accounting, vendors, and logistics providers to support timely documentation, accurate reporting, and material movement.

Basic Requirements

• High school diploma or GED equivalent.
• No previous warehouse or SAP experience is required. Administrative, clerical, data-entry, customer-service, school, internship, or similar experience is helpful.
• Basic computer and Excel skills, including data entry, sorting, filtering, and maintaining simple trackers, with the ability to learn Outlook, Word, Teams, SAP, scanners, printers, and electronic filing practices.
• Ability to enter and review basic information accurately, organize records, follow written instructions, identify missing or inconsistent data, and maintain attention to detail while completing routine assignments.
• Ability to communicate clearly, ask questions when instructions are unclear, and work professionally with internal teams, vendors, and service providers.
• Ability to handle business records and sensitive information with discretion.
• Dependable attendance, punctuality, willingness to learn, and the ability to complete routine assignments with limited supervision after training.
• Ability to work safely in an industrial warehouse setting and comply with site access, safety, and personal protective equipment requirements.

Preferred Requirements

• Previous exposure to SAP, document uploads, material records, receiving support, or Purchase Requisition entry is helpful but not required.
• Previous administrative, warehouse, shipping, receiving, retail, customer-service, or office-support experience is helpful but not required.
• Familiarity with packing slips, Bills of Lading, MTRs, CoCs, purchase orders, inventory records, and material transfer documentation.
• Basic Excel experience, including entering information, using filters, maintaining simple trackers, and creating basic summaries or charts.

SITE WORKING CONDITIONS AND PHYSICAL EXPECTATIONS

• Routine work is performed in an office area within or near an active industrial warehouse, with regular interaction in receiving, storage, staging, and material-handling areas.
• Must be able to wear required personal protective equipment and follow all warehouse and site safety requirements.
• Routinely uses computers, scanners, printers, telephones, radios, and standard office equipment.
• May occasionally be exposed to indoor and outdoor weather conditions, equipment noise, powered industrial trucks, and normal warehouse hazards.
• Able to sit, stand, walk, bend, reach, and perform computer and filing duties for extended periods, with or without reasonable accommodation.
• Able to lift and carry office supplies, files, or small packages weighing up to 25 pounds, with or without reasonable accommodation.
• Ability to read labels and documents, review electronic records, and visually verify information with accuracy.