Entry Level Accounting Specialist (Finance)

Job Description
Job Description
We are looking for an Accounting Specialist to join a growing team in a contract capacity with the potential to become permanent. This position plays an important role in supporting day-to-day accounting activity across billing, receivables, payables, tax support, and reconciliations within a fast-moving reseller environment. The ideal candidate is detail-oriented, organized, and comfortable working closely with customers, vendors, and internal partners while balancing multiple priorities with accuracy.

Responsibilities

• Generate and distribute customer invoices promptly while maintaining accurate account records and receivable balances.
• Post incoming payments to the correct customer accounts and investigate variances such as short pays, overpayments, and unapplied cash.
• Review aging reports regularly and follow up on outstanding balances to support effective collections efforts.
• Assist with vendor payment processing, including scheduled disbursements through banking and accounting platforms.
• Research supplier account issues and help resolve payment-related discrepancies in coordination with internal teams and external partners.
• Support sales and use tax activities by preparing documentation, assisting with filings and reconciliations, and maintaining exemption certificate records using Avalara.
• Manage monthly corporate credit card reconciliations by gathering receipts, verifying documentation, and following up on missing or incomplete submissions.
• Help coordinate customer returns and related credits by working with sales, operations, and other departments to ensure transactions are properly documented.
• Provide broader accounting and administrative support as needed, including backup coverage for key functions and process improvement efforts.• 3+ years of experience in an accounting support role with hands-on exposure to both accounts receivable and accounts payable.
• Practical knowledge of billing, cash application, account reconciliation, and general accounting processes.
• Experience supporting sales tax compliance activities; familiarity with Avalara is preferred.
• Ability to reconcile corporate credit card activity and maintain complete supporting documentation.
• Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment.
• Effective communication skills for working with customers, vendors, and cross-functional internal teams.
• Proficiency with accounting systems and standard business software used for financial tracking and reporting.