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Tender & Bid Coordinator

Genusplus-GrouWestern Australia🇦🇺Australia

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeHybrid
LocationWestern Australia, Australia
Microsoft ExcelMicrosoft OfficeMicrosoft PowerPointCanvaIllustratorInDesign

Job description

  • Join an established Australian company with diverse business operations
  • Work across a variety of tenders, proposals and specialist services
  • Play a key role in delivering professional, high-quality submissions
Tender & Bid Coordinator About Genus

GenusPlus Group is an ASX listed company delivering specialist services across a range of industries. Genus Services operates across utilities, telecommunications, vegetation management and other specialist services.

We are seeking an organised and detail-oriented Tender & Bid Coordinator to join our Genus Services Team.

This is an opportunity for someone who enjoys bringing together information, working with different stakeholders and producing professional, high-quality tender submissions. You'll play an important role in supporting our tendering activities, helping ensure proposals are accurate, well presented and delivered on time.

About the Role

Working closely with our Pre-Contracts and Commercial Manager, you will assist in coordinating tenders, proposals and pre-qualification submissions across Genus Services.

Your responsibilities will include:

  • Coordinating tender submissions from initial requirements through to final preparation and submission.
  • Reviewing tender documentation to identify key requirements, deliverables and deadlines.
  • Gathering and coordinating information from internal teams, subcontractors, suppliers and other stakeholders.
  • Organising tender meetings, tracking actions and following up outstanding information to meet submission deadlines.
  • Assisting with drafting, formatting and preparing proposals, pre-qualifications and client presentations.
  • Ensuring tender documents are professionally formatted, clearly structured and consistently presented.
  • Maintaining tender registers, document libraries, templates and supporting documentation.
  • Managing tender correspondence and assisting with continuous improvements to tender processes and systems.
About You

You'll be a proactive and organised professional who takes pride in producing accurate, well-presented work and enjoys working collaboratively to meet deadlines.

To succeed in this role, you will bring:

  • A minimum of three years' experience in tender coordination, bid preparation or commercial administration.
  • An understanding of tendering processes and the ability to coordinate multiple submissions and competing deadlines.
  • Excellent written communication skills, with strong attention to detail, grammar and document presentation.
  • Strong organisational and time management skills, with the ability to work effectively under pressure.
  • Confidence communicating with internal stakeholders, clients, suppliers and subcontractors.
  • Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
  • The ability to work independently, take initiative and contribute positively to a team environment.
  • Relevant qualifications in business, administration, commerce or a related discipline.
The following would be highly regarded but are not essential:
  • Experience within construction, infrastructure, utilities, engineering, environmental services, telecommunications or resources.
  • Graphic design or document design skills, including experience with Adobe InDesign, Illustrator, Canva or similar software.
  • Experience producing visually engaging tender submissions, proposals or presentation materials.

Candidates with relevant tendering experience from other industries are also encouraged to apply.

Why Join Genus?
  • A competitive remuneration package.
  • The opportunity to contribute to a diverse range of tenders, proposals and projects across our specialist businesses.
  • A collaborative team environment with exposure to different business operations and stakeholders.
  • The opportunity to contribute to the quality and presentation of important business submissions.
  • Join an established Australian company with a strong pipeline of work.

GenusPlus Group is an equal opportunity employer and encourages applications from suitably qualified candidates from all backgrounds.

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