Administrative Assistant

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects. 

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth. 

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients—making sure everything is accurate, professional, and ready to go. 

Key Responsibilities: 

• Review submitted reports to ensure they’re complete and properly formatted 

• Organize and compile reports into final packages for client delivery 

• Follow up with staff if information is missing or unclear 

• Maintain organized digital files and records 

• Upload and manage reports using our internal systems and software 

• Strong attention to detail and organizational skills 

• Proficient in Microsoft Word, Excel, and Outlook 

• Able to type accurately and manage repetitive tasks 

• Good time management and ability to meet deadlines 

• Clear and professional communication skills 

• Strong written and verbal communication skills  

Bonus Skills: 

• Previous experience in an office or admin setting 

• Familiarity with Engineering, construction or inspection reports 

• QuickBooks experience a plus. 

Location: Farmingdale, NY

Full Time: In-Office 5 days a week

Your information will be kept confidential according to EEO guidelines.

For more information, please visit www.socotec.us

SOCOTEC is an Equal Opportunity Employer.