Executive Assistant

Senior Executive Assistant (C-suite or Director-Level Executives)
100% Onsite- Washington DC
Anticipated Start Date: 7/13/2026/-ASAP Anticipated End Date: 09/30/2027
FT/PT: Full Time
Preferred hours: 8:30AM-5PM
Years of experience: 10+
Education: Bachelor's degree preferred or equivalent combination of education and experience 
US Citizenship Status: Per Federal contract U.S. Citizenship or green card required
Office location: 1850 International Square Washington DC 20006
 
Description:
The Division of Supervision and Regulation is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader. ?This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments. 
 
Key Responsibilities:  

• Provide comprehensive administrative support to the senior leader 

• Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives 

• Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling 

• Anticipate senior leader's needs and proactively address administrative requirements 

• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences 

• Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders 

• Manage sensitive and confidential information with absolute discretion 

• Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up 

• Manage videoconference and hybrid meeting technology and logistics 

• Prepare briefing materials, agendas, and background documents 

• Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings 

• Track action items, deadlines, and follow-up requirements 

• Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting 

• Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings 

• Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies 

• Manage travel during crisis situations with flexibility and efficiency 

• Process invoices, purchase requests, and budget tracking for the senior leader's office 

• Assist with preparation of materials for Board presentations and decision memos 

• Support division-wide events and initiatives as requested 

• 10+ years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies 

• Proven track record managing competing priorities in fast-paced, high-stakes environments 

• Experience in confidential, regulatory, or policy-focused settings strongly preferred 

• Familiarity with Federal government operations and protocols is highly desirable 

• Exceptional judgment and discretion with highly sensitive and confidential information 

• Superior organizational skills with proven ability to anticipate needs and proactively address challenges 

• Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders 

• Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams)  

• Ability to work independently with minimal supervision while exercising sound judgment 

• Strong attention to detail with unwavering commitment to accuracy and deadlines 

• Adaptability and composure under pressure