Executive Administrative Officer

About ACC

Australian Christian College (ACC) is a non-denominational, Christian Education organisation, whose mission is to develop each and every student to be equipped spiritually, academically, socially and physically to flourish into their full potential, and be a positive influence on the world around them. ACC is wholeheartedly committed to excellence in education so that students are “well known, well loved, and well taught” by dedicated trained Christian staff.
ACC is part of Christian Education Ministries (CEM), with 17 schools in 5 states, and is also the largest non-government Distance Education provider in Australia. 

About ACC Victoria

Australian Christian College Victoria is a Christian school providing both on-campus and online education to students across Victoria. Its ACC Victoria Online operations are based at Narre Warren, approximately 40 kilometres south-east of Melbourne’s CBD.

About the role

The Executive Assistant provides high-level executive support to the Executive Principal (EP) and serves as the strategic operational person for the Office of the EP and from time to time, the State Executive Officer (SEO). In addition to managing executive communications and schedule alignment, this role leads the understanding and implementation of whole-of-College oversight for Risk, Governance, and Regulatory Compliance, while acting as the designated Privacy Officer across all ACC Victoria multi-site schools. The Executive Officer will also play a key role in coordinating the whole of ACCV events that build connection and high level alignment, such as the State Conference. The successful candidate will be actively involved in their church, highly effective in team work, committed to being a positive team contributor, be proactive, show initiative and demonstrate evidence of a love of learning new skills in a fast paced and growing organisation.

To achieve this, the Executive Assistant:

• Manages and supports the schedule and high-level communications of the EP.
• Oversees scheduled operations of the Office of the EP, including coordinating whole-of-College key deliverables (e.g., Annual Reports, regulatory audits etc).
• Serves as the designated Privacy Officer, maintaining data protection protocols, handling privacy queries/breaches, and ensuring compliance with national privacy principles across all campuses.
• Monitors implementation, tracking, and oversight of the ACC Victoria Risk Management Framework and Compliance Calendar, liaising with school leaders or their delegates to ensure local site compliance.
• Develops and maintains strong professional relationships with school based staff within and across ACC Victoria schools.
• Work closely with the EP to coordinate whole of ACCV events, such as but not limited to the State Conference.

Key Accountabilities

1. Executive Support & Governance

• Coordinate and manage the daily calendar, meetings, appointments, and event attendance for the Executive Principal.
• Triage requests and invitations made to the EP, prioritising work in alignment with strategic goals.
• Prepare pre-meeting briefs, record and distribute minutes, and manage action-item tracking post-meeting for Executive leadership meetings.
• Manage executive facility bookings and coordinate College-wide executive events or functions.
• Maintain confidential, structured records regarding the business of the EP and Executive Team.

2. Risk & Compliance Leadership

• Develop, maintain, and monitor the ACC Victoria Compliance Calendar, ensuring all regulatory and reporting deadlines are met.
• Ensure the Executive Principal’s awareness and timely fulfilment of external compliance requirements (e.g., Commonwealth Department of Education, VRQA, and Board obligations).
• Represent ACC Victoria at ISV (Independent Schools Victoria) Risk & Compliance meetings each term and ensure key information is noted and circulated as needed.
• Coordinate whole-of-College compliance actions and risk assessments across sites, working with school leadership to ensure site-level execution and documentation.
• Assist in the integration of risk and compliance oversight into the College's Strategic Planning processes.

3. Privacy Officer Responsibilities

• Act as the primary contact for all privacy-related enquiries, complaints, and statutory reporting across ACC Victoria.
• Maintain and update College Privacy Policies, Procedures, and Data Breach Response Plans in line with current Australian privacy legislation.
• Conduct privacy impact assessments for new vendor partnerships, or operational processes handling personal information.
• Deliver or coordinate privacy and data-handling training for staff across all campuses as needed.

4. Relational & Alignment Accountabilities

• Uphold the core values of ACC Victoria in all interactions with staff, parents/caregivers, and students within a Christian context.
• Communicate clearly, professionally, and in a timely manner with all internal and external stakeholders.
• Consistently maintain strict confidentiality regarding sensitive corporate, personal, and school-level information.

Role Requirements

• Experience & Expertise: Demonstrated experience in executive administration, compliance management, or governance oversight (preferably within the Prep–12 education sector).
• Communication & Interpersonal Skills: High-level written, verbal, and stakeholder management skills with strong emotional intelligence.
• Autonomy & Problem-Solving: Ability to work autonomously and cross-functionally with a solution-focused mindset open to continuous improvement.
• Technical Skills: Ability and willingness to learn and use with confidence the Student Information System (SalesForce) as needed; familiarity with Australian educational compliance frameworks (e.g., VRQA, Commonwealth requirements) and privacy legislation.
• Clearances & Alignment:
• Current Working With Children Check (WWCC) clearance.
• Active alignment with the ACC Code of Conduct and Christian ethos.

Other Relevant Information

The appointment should be based on the leading of the Lord as agreed to by both the College and the individual. Individuals in positions of responsibility and leadership should be a leading servant amongst the staff, seeking to serve the rest of the College community in achieving the Vision and Mission of the College.  

Note: While detailed, this job description is not exhaustive and the Executive Principal may, at their discretion, vary these responsibilities as required.

This full time role commences as soon as is practicable.

Statement of Commitment to Child Safety & Wellbeing

• ACC Victoria Ltd is a child safe organisation which welcomes all children, young people and their families.
• We are committed to providing environments where our students are safe and feel safe, where their participation is valued, their views respected, and their voices are heard about decisions that affect their lives. Our child safe policies, strategies and practices are inclusive of the needs of all children and students.
• We have no tolerance for child abuse and take proactive steps to identify and manage any risks of harm to students in our school environments.
• We promote positive relationships between students and adults and between students and their peers. These relationships are based on trust and respect.
• We take proactive steps to identify and manage any risk of harm to students in our school environment. When child safety concerns are raised or identified, we treat these seriously and respond promptly and thoroughly.
• Particular attention is given to the child safety needs of Aboriginal students, those from culturally and linguistically diverse backgrounds, international students, students with disabilities, those unable to live at home, those who identify as LGBTIQ+, and all other students experiencing risk or vulnerability.
• Inappropriate or harmful behaviour targeting students based on these or other characteristics, such as racism or homophobia, are not tolerated at our school, and any instances identified will be addressed with appropriate consequences.
• Child safety is a shared responsibility. Every person involved in our school has an important role in promoting child safety and wellbeing and promptly raising any issues or concerns about a child’s safety.
• We are committed to regularly reviewing our child safe practices, and seeking input from our students, families, staff, and volunteers to inform our ongoing strategies.

As a part of your application, you must read and support the Child Safety & Wellbeing Policy and the Child Safety Code of Conduct.

Common Responsibilities & Duties

• Provide a child safe environment in accordance with the child safe standards;
• Participate in child safety and wellbeing induction and training provided by the school and always follow the school’s child safety and wellbeing policies and procedures;
• Act in accordance with our Child Safety Code of Conduct;
• Identify and raise concerns about child safety issues in accordance with our Child Safety Responding and Reporting Obligations Policy and Procedures, including following the Four Critical Actions for Schools;
• Model and promote the vision and values of the school;
• Maintain records of class attendance and recording student progress;
• Implement effective student management consistent with the school’s strategic plan;
• Attend and participate in staff meetings as required;
• Be actively involved in regular staff devotions and prayer.

• Evidence of the right to work in Australia

• Proof of identity
• Clearance status of the Working with Children Check
• Be a committed Christian connected with a church
• Relate well to staff, students and parents
• Have a servant heart
• Have demonstrated excellent organisational and communication skills

• Work within a team that has a clear Christian vision and a strong Christian culture. 
• EAP Program
• Health, fitness & wellbeing WHEREFIT benefits platform with exclusive discounts 
• Centrally located in modern office facility