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Principal Administrative Business Partner

Sharp DecisionsCA🇺🇸United States

Why this role stands out

This Principal Administrative Business Partner role offers a fantastic opportunity to leverage your advanced organizational and communication skills in a high-impact position with a reputable company. You'll thrive here if you excel at managing complex logistics, supporting senior leadership, and driving effective communication strategies, with a competitive hourly rate of $60.00-$80.00/hr. Apply today to contribute to seamless operations and professional growth!

Quick overview

SeniorityLeader
Work modeOn Site
LocationCA, United States
Continuous ImprovementEmployee EngagementMicrosoft OfficeOnboardingScheduling

Job description

Pay Rate: $60.00-$80.00/hr
Location: Onsite - South San Francisco, CA
1-year contract with possible extension
Job Description
Job Responsibilities
  • Independently manage complex scheduling across multiple time zones while coordinating with senior-level internal and external stakeholders and maintaining strict confidentiality.
  • Demonstrate expert knowledge of IT systems, including cSuite and collaboration tools.
  • Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings.
  • Lead the planning, organization, and execution of large-scale meetings involving internal and external stakeholders across multiple time zones.
  • Partner with managers or designated leads to develop agendas, distribute meeting materials, and maintain rolling agendas for recurring committee and team meetings.
  • Collaborate with Strategic Event Services to plan and execute department-wide offsites and onsites, including global town halls and team meetings.
  • Independently plan and execute meetings at congress events and global summits, including venue and speaker selection, audiovisual requirements, catering, agenda development, and contract management.
  • Draft email communications on behalf of managers, teams, departments, and senior leaders.
  • Partner with leaders to develop communication strategies for internal departmental communications.
  • Collaborate with the communications team to track, manage, prepare, and support communications and employee engagement initiatives.
  • Manage departmental gSites, Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
  • Coordinate the collection and implementation of feedback on communications, as applicable.
  • Manage the overall space-planning process, including developing team placement strategies, presenting recommendations to leadership, and serving as the primary project manager.
  • Partner with leaders to develop team agreements.
  • Collaborate with leadership to assess employee engagement, conduct informal pulse checks, and recommend ideas to enhance engagement.
  • Manage complex candidate scheduling and interview processes.
  • Coordinate onboarding logistics and administrative activities, including oversight of the first 30-day checklist and relocation arrangements.
  • Serve as a point of connection for external stakeholders.
  • Stay current on cSuite system changes and organize training for team members and other departmental administrators.
  • Assume the role of Administrative Lead when required.
  • Manage vendor and speaker engagements, contracts, payments, requests for proposals (RFPs), and vendor selection processes.
Functional Job Responsibilities
Approximately 30% of the role is dedicated to responsibilities specific to the assigned function.
Required Skills and Qualifications
  • 5-7 years of related experience in administration, operations, or project management.
  • Experience in the pharmaceutical or biotechnology industry is strongly preferred
  • Experience managing confidential information and exercising discretion with sensitive materials.
  • Experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred.
  • Demonstrated ability to meet or exceed objectives and performance goals.
  • Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically. May lead workflow assessment and coordination among team members.
  • Ability to foster collaboration and productivity, solicit diverse perspectives, incorporate cross-functional input, and resolve complex issues and conflicts.
  • Strong judgment and discretion when handling highly sensitive and proprietary information.
  • Commitment to accuracy, attention to detail, effective work procedures, and continuous improvement.
  • Ability to independently drive decision-making based on experience, skills, and strategic context.
  • In-depth knowledge of cSuite tools, including Gmail, Google Calendar (gCal), Google Sheets (gSheets), Google Slides (gSlides), Trello, Google Meet (gMeet), and Zoom.
  • Ability to identify, promote, and train others on innovative tools that improve efficiency and productivity.
  • Familiarity with the Genentech organization is strongly preferred.
  • Bachelor's degree (BS/BA) or equivalent industry experience.
Additional Requirements
Soft Skills
  • Strong emotional intelligence, discretion, confidentiality, and proactive problem-solving skills.
  • Ability to anticipate potential issues and resolve them before they escalate.
  • Excellent written and verbal communication skills, with a polite, direct, professional, and accurate communication style.
Technical Skills
  • In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
  • In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
  • Ability to provide instruction and training to colleagues on relevant systems and tools as needed.
Experience Requirements
  • 5-7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred.
Education Requirements
  • Bachelor's degree (BS/BA) in a related field.
Interview Process
  1. Phone screen
  2. Two-person panel interview
  3. Final interview with a two-person panel
Work Arrangement
Onsite position

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