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Principal Administrative Business Partner

Sharp DecisionsCA🇺🇸United StatesPosted Oct 16, 2026

Why This Role Stands Out

This Principal Administrative Business Partner role offers a fantastic opportunity to leverage your advanced organizational and communication skills in a high-impact position with a reputable company. You'll thrive here if you excel at managing complex logistics, supporting senior leadership, and driving effective communication strategies, with a competitive hourly rate of $60.00-$80.00/hr. Apply today to contribute to seamless operations and professional growth!

Quick Overview

Seniority
Leader
Work mode
On Site
Location
CA, United States
Posted
Yesterday
Continuous ImprovementEmployee EngagementMicrosoft OfficeOnboardingScheduling

Job Description

Pay Rate: $60.00-$80.00/hr
Location: Onsite - South San Francisco, CA
1-year contract with possible extension
Job Description
Job Responsibilities
  • Independently manage complex scheduling across multiple time zones while coordinating with senior-level internal and external stakeholders and maintaining strict confidentiality.
  • Demonstrate expert knowledge of IT systems, including cSuite and collaboration tools.
  • Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings.
  • Lead the planning, organization, and execution of large-scale meetings involving internal and external stakeholders across multiple time zones.
  • Partner with managers or designated leads to develop agendas, distribute meeting materials, and maintain rolling agendas for recurring committee and team meetings.
  • Collaborate with Strategic Event Services to plan and execute department-wide offsites and onsites, including global town halls and team meetings.
  • Independently plan and execute meetings at congress events and global summits, including venue and speaker selection, audiovisual requirements, catering, agenda development, and contract management.
  • Draft email communications on behalf of managers, teams, departments, and senior leaders.
  • Partner with leaders to develop communication strategies for internal departmental communications.
  • Collaborate with the communications team to track, manage, prepare, and support communications and employee engagement initiatives.
  • Manage departmental gSites, Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
  • Coordinate the collection and implementation of feedback on communications, as applicable.
  • Manage the overall space-planning process, including developing team placement strategies, presenting recommendations to leadership, and serving as the primary project manager.
  • Partner with leaders to develop team agreements.
  • Collaborate with leadership to assess employee engagement, conduct informal pulse checks, and recommend ideas to enhance engagement.
  • Manage complex candidate scheduling and interview processes.
  • Coordinate onboarding logistics and administrative activities, including oversight of the first 30-day checklist and relocation arrangements.
  • Serve as a point of connection for external stakeholders.
  • Stay current on cSuite system changes and organize training for team members and other departmental administrators.
  • Assume the role of Administrative Lead when required.
  • Manage vendor and speaker engagements, contracts, payments, requests for proposals (RFPs), and vendor selection processes.
Functional Job Responsibilities
Approximately 30% of the role is dedicated to responsibilities specific to the assigned function.
Required Skills and Qualifications
  • 5-7 years of related experience in administration, operations, or project management.
  • Experience in the pharmaceutical or biotechnology industry is strongly preferred
  • Experience managing confidential information and exercising discretion with sensitive materials.
  • Experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred.
  • Demonstrated ability to meet or exceed objectives and performance goals.
  • Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically. May lead workflow assessment and coordination among team members.
  • Ability to foster collaboration and productivity, solicit diverse perspectives, incorporate cross-functional input, and resolve complex issues and conflicts.
  • Strong judgment and discretion when handling highly sensitive and proprietary information.
  • Commitment to accuracy, attention to detail, effective work procedures, and continuous improvement.
  • Ability to independently drive decision-making based on experience, skills, and strategic context.
  • In-depth knowledge of cSuite tools, including Gmail, Google Calendar (gCal), Google Sheets (gSheets), Google Slides (gSlides), Trello, Google Meet (gMeet), and Zoom.
  • Ability to identify, promote, and train others on innovative tools that improve efficiency and productivity.
  • Familiarity with the Genentech organization is strongly preferred.
  • Bachelor's degree (BS/BA) or equivalent industry experience.
Additional Requirements
Soft Skills
  • Strong emotional intelligence, discretion, confidentiality, and proactive problem-solving skills.
  • Ability to anticipate potential issues and resolve them before they escalate.
  • Excellent written and verbal communication skills, with a polite, direct, professional, and accurate communication style.
Technical Skills
  • In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
  • In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
  • Ability to provide instruction and training to colleagues on relevant systems and tools as needed.
Experience Requirements
  • 5-7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred.
Education Requirements
  • Bachelor's degree (BS/BA) in a related field.
Interview Process
  1. Phone screen
  2. Two-person panel interview
  3. Final interview with a two-person panel
Work Arrangement
Onsite position

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