Executive Office Assistant

Key Responsibilities

Calendar & Schedule Management

• Manage, coordinate, and organize the CEO s daily, weekly, and long-term calendar with high accuracy.
• Schedule internal and external meetings across multiple time zones, ensuring zero scheduling conflicts.
• Prioritize incoming meeting requests and vet priority items requiring executive attention.
• Prepare pre-meeting materials, agendas, background research, and log post-meeting action items.

Travel & Expense Management

• Coordinate detailed domestic and international travel arrangements, including flights, hotel bookings, ground transportation, and visas.
• Build comprehensive travel itineraries containing all logistics, confirmation codes, contact details, and meeting locations.
• Handle monthly expense reporting, gathering receipts, and reconciling corporate credit card statements.

Administrative & Office Operations

• Serve as the main gatekeeper for the CEO, screening calls, emails, and inquiries with professional discretion.
• Prepare, edit, and proofread executive correspondence, memos, reports, and presentation slide decks.
• Maintain an organized electronic filing system for executive documents, contracts, and confidential records.
• Assist with ad-hoc operational tasks and special projects to optimize executive productivity.