Project Manager

The Role

900lbs is a tech-driven experience design agency that brings complex ideas to life through interactive experiences, immersive content, and visual storytelling. We're looking for a mid-level Project Manager to join our PM team and own the full project lifecycle, from planning through final delivery.

At 900lbs, PMs aren't just task-trackers. You will lead the full project lifecycle by developing comprehensive plans, timelines, and budgets. You will oversee internal workflows, monitor schedule and budget health, facilitate team syncs, and proactively manage risks. As the primary point of contact, you will coordinate cross-functional efforts among developers, designers, video producers, and 3D artists, serving as the essential bridge between Clients, Stakeholders, and the Team to ensure project success and seamless delivery.

Who You Are

You're organized, proactive, and genuinely curious. You bring strong emotional intelligence and thrive in a collaborative, fast-moving environment. You learn quickly, ask good questions, and take ownership of outcomes. You care about the work, the Team, and the craft of getting complex projects across the finish line.

Areas of Responsibility

• Own projects from intake to delivery, managing schedule, budget, and quality throughout.
• Build and maintain project plans, Gantt charts, and schedules (client-facing and internal) that translate complex requirements into clear workflows.
• Manage project management tool: set up projects, views, Kanban boards, dashboards, timelines, and task assignments to keep production organized.
• Contribute to project documentation: plans, design docs, change orders, gates, and approval docs.
• Drive stakeholder communication: set meeting cadence, provide weekly status reports, and draft follow-ups with clear notes and action items.
• Coordinate content production workflows across cinematics/video (pre through post) and interactive production (waterfall, hybrid, agile + QA).
• Monitor project health: track labor costs, expenditures, timelines, deliverables, and flag risks before they escalate.
• Manage external contractors to scale production as needed.
• Synthesize meeting notes into organized tasks and action items.
• Support internal initiatives (marketing, office ops, R&D).
• Embody team values: active listening, collaboration, empathy, and team-first thinking.

Minimum Requirements

• Bachelor's degree in related fields like project management, business, marketing, or media
• production.
• 3-5 years of project management experience in interactive, immersive, or mixed reality production, across disciplines like 3D, AR/VR, visual content, or software development.
• Exceptional communication, emotional intelligence, and documentation skills.
• Local to Dallas area with ability to work onsite at 900lbs’ Dallas office when it is required.

Additional Requirements

• Translate complex requirements into clear project plans and timelines that align internal workflows with client expectations.
• Proficiency in project management software (we use ClickUp, but experience with similar tools like JIRA, Trello, or Monday works too).
• Willingness and aptitude to learn technical production pipelines for video and software development
• Thrives in a deadline-driven environment, excellent time management with the ability to prioritize and adapt to shifting requirements.
• Strong focus and self-direction when working remotely.
• Flexibility: some project needs fall outside standard 8:30–5:30 hours, and occasional evening or weekend work is expected.
• Exceptional written communication and documentation skills.
• Proactive self-learner with a research-first mindset.
• Strong interpersonal skills: active listening, empathy, collaboration.

Work Setup & Culture

900lbs embraces a Hybrid / Remote by Choice culture. You'll come into our Dallas office for client meetings, team brainstorming, hardware/QA testing, R&D, sales demos, and team events. Outside of those, you choose where you work best. We'll provide a work laptop, all necessary software licenses, and access to our tech stack: Slack, Google Suite, ClickUp, Zoom/Teams, Frame.io, Figma, Miro, Adobe Suite, and AI-based transcription/note-taking tools. You'll follow team standards from the 900lbs Team Handbook, including data backup and security protocols.

• Competitive PTO Allotment + Holidays
• Health, Dental, Vision Insurance
• Retirement Plan, 401K w/ Matching
• Short Term + Long Term Disability
• Life Insurance + Additional Voluntary Life optional
• Pet Insurance
• Global Travel Assistance
• LifeLock
• Access to Fitness Facility
• Ongoing education and R&D Projects