Part timeOther

Office Coordinator

QuantHubBirmingham, Alabama🇺🇸United States

Why this role stands out

This part-time role at QuantHub offers the perfect opportunity to play a vital role in a vibrant team culture while enjoying a flexible, low-stress schedule. You will thrive in this position if you are a detail-oriented, organized individual who enjoys taking ownership of your workspace and contributing to a positive office environment. Apply today to join a collaborative team where your reliable support truly makes a difference.

Quick overview

SeniorityMid Senior

Employment typePart Time

Work modeOn Site

LocationBirmingham, Alabama, United States

Job description

About the Role
QuantHub is looking for a part-time office coordinator to help keep our Birmingham office running smoothly. This is a light, flexible role- a great fit for someone looking for a small, reliable weekly commitment- around 3-5 hours per week.

Responsibilities

Sort and route incoming mail and packages
Water and maintain office plants
Run periodic grocery store trips to keep the kitchen stocked with snacks and drinks, collecting employee requests ahead of time
Coordinate with our janitorial vendor to confirm cleaning standards are being met
Keep the supply closet organized and stocked
Handle occasional light exterior touch-ups
Pick up meals for team meetups when employees are on-site
Assemble and ship occasional employee swag boxes
Make periodic post office runs
Report and follow up on minor maintenance issues (burnt-out lightbulbs, a broken chair, thermostat acting up) with the building or landlord
Keep an eye on general office tidiness - common areas, conference rooms after meetings
Light exterior upkeep- sweeping the entrance, checking the parking lot for issues
Set up and break down conference rooms for larger meetings or events (chairs, tables, AV basics)
Be the on-site point of contact for deliveries and visitors when everyone else is in meetings

Qualifications

Based locally in the Birmingham area with reliable transportation
Comfortable running independent errands and managing small purchases/receipts
Reliable, detail-oriented, and trustworthy with light purchasing responsibilities
Friendly and comfortable being on-site a few times a week

Nice to Have
Prior experience in office administration, hospitality, or a similar support role.