Office Administrator (Part-Time Temporary)

Ooma is seeking a responsible Office Coordinator to join the team to help support the Florida- Boca Raton office.

What You’ll Do: 

• Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timely 
• Renew annual business license
• Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees
• Finance & Accounting: Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner. Generate purchase orders in Netsuite. Approve Invoices in Stream. 
• Track company credit card receipts  
• Recruiting Support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidates 
• Prep New Hire on-boarding: Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered. 
• New Hires: Greet new hire, secure room for New Hire Orientation and give a tour of the office on their first day 
• Events and Meetings: Ensure guests planning to visit have a workstation and accommodations are set up. Set up meeting room for All Hands, team meetings, and company events, both on and offsite.  
• Special projects: Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assigned 
• All other duties as assigned

Experience We’re Looking For: 

• 1+ years of experience in a receptionist/office management role required
• Must demonstrate the ability to “wear many hats” and jump in when needed
• Proficient in MS Office (Word, Excel, Powerpoint)
• Excellent organizational skills and follow-up
• Excellent communication skills, both verbal and written. Comfortable in using on-line meeting platforms such as zoom and MS Teams.
• Must be dependable and able to work independently
• Pleasant demeanor and able to work with many levels of employees 

*Hourly rate is $18-20/hour, depending on experience.  

**This is an onsite role: 20 hours/week, Monday – Friday, 9:30- 2pm PT (with flexibility to go to 4pm PT)