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SharePoint Migration Lead

9VBYTE TECHNOLOGIES LLCHouston, TX🇺🇸United States

Quick overview

SeniorityMid Senior
Work modeRemote
LocationHouston, TX, United States
ShellMicrosoft ExcelMicrosoft OfficeMicrosoft PowerPointAWSACLSActive DirectoryPMPPowerShellSharePoint

Job description

Job Title: Sr. SharePoint Migration Lead
Location: Remote
Key Responsibilities
Responsibilities follow the client's draft project plan, from kickoff through archiving.
Initiation and kickoff
  • Review the project charter, staffing, and prior drafts (project plan, user communications, any source to destination mapping).
  • Build the project schedule, collaboration site, templates, and contact sheets.
  • Run the kickoff, set recurring status meetings, and sponsor checkpoints.
Discovery
  • Scan all 23 departments' shares with ShareGate and PowerShell to find files that link to other files by drive letter.
  • Identify application generated data that cannot move to Teams or SharePoint and plan its migration with the infrastructure team.
  • Map NTFS permissions and mixed department folders to a target Teams and SharePoint structure with clear department ownership.
  • Confirm NextEra retention policies in the target tenant and how they will apply as data lands.
Migration execution
  • Recommend whether to fix embedded links before or during migration, with a written proposal comparing both.
  • Migrate IT and early adopter departments first, then remaining departments in waves (planned as 8, 8, and 5).
  • Execute migrations with ShareGate, preserving metadata and security, and validate each wave with department leads.
  • Remediate broken links in Excel, Word, and other Office files, including Excel financial models and external data connections.
User adoption and communication
  • Serve as the primary on site contact for department leads, guiding each department through prepare, migrate, and validate.
  • Write and send user communications for each wave (announcements, cutover notices, how to guides).
  • Lead lunch and learns and hands on sessions on storing, sharing, and linking files in Teams and SharePoint instead of mapped drives.
  • Train data owners to manage their own access, so departments control sharing after migration.
Data classification and retention
  • Teach department leads to classify their data so the right retention policies apply.
  • Help departments apply retention labels and policies based on requirements from the regulatory team.
  • Support annual access attestation by setting up clean department ownership and permissions.
Archiving
  • Identify data to archive under legal and regulatory retention rules (up to about 10 years for legal and contract records).
  • Work with the infrastructure team on an archive solution and migrate the first wave of archive data.
Project reporting
  • Track progress, risks, and dependencies, and report status to the client project manager and sponsors.
Required Qualifications
  • 8+ years with SharePoint and Microsoft 365, including at least two recent file share to Teams/SharePoint Online migrations at enterprise scale (multi TB, multiple departments).
  • Hands on ShareGate experience (SPMT a plus) for discovery, migration, permission mapping, and post migration validation.
  • Proven remediation of embedded and hard coded file links in Excel, Word, and PowerPoint during a move from mapped drives to SharePoint.
  • Strong Windows file server knowledge: NTFS permissions, ACLs, Active Directory and Entra ID groups, and translating them into SharePoint and Teams security models.
  • PowerShell scripting (PnP PowerShell, SharePoint Online Management Shell) for link analysis, inventory, and bulk permission work.
  • Working knowledge of Microsoft Purview retention labels and policies, and how they apply to migrated content.
  • Experience designing Teams and SharePoint information architecture: sites, hub sites, libraries, permission inheritance, and governance.
  • Excellent communication with business leaders. Able to explain change in plain terms, handle resistance, and keep busy departments engaged.
  • Track record running end user training: lunch and learns, train the trainer, quick reference guides, and data owner coaching.
  • Able to plan and run a multi wave project: schedule, status reporting, risk tracking, and stakeholder checkpoints.
  • Able to work on site in Houston, TX.
Preferred Qualifications
  • A reusable migration project plan and user communication kit from a prior engagement.
  • Experience in utilities, energy, or another regulated industry with legal and records retention requirements.
  • Experience migrating legacy data where retention policies apply on landing, including archive strategies for aged content.
  • Experience separating mixed department data and setting up access reviews or annual attestation.
  • Familiarity with AWS FSx or hybrid cloud file storage as a migration source.
  • Excel link analysis on complex financial models, macros, and external data connections.
  • Certifications such as Microsoft 365 Certified: Enterprise Administrator Expert, Microsoft 365 Certified: Teams Administrator Associate, or PMP.
  • Prior work in the NextEra environment or with Houston area enterprises.

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