Office & Operations Temp

Office & Operations Temp 

(Note: This is a 3 month Contract Position - not Full Time Employment)

We’re looking for an organized Office & Operations Temp to keep our Santa Monica studio running for about three months, with the possibility of extending. Reporting to the Director, People Operations, the ideal candidate brings 1–3 years of office, administrative, or executive support experience, a sharp eye for detail, and a willingness to jump in wherever the team needs help.

This opportunity touches every part of the studio. You’ll be expected to take initiative, stay organized across a lot of moving pieces, and communicate clearly with everyone from the C-suite to new hires. A friendly can-do attitude is essential to success.

This is a contract role. Ideally on-site in Santa Monica 4 days a week. Training ideally begins Monday, October 19.

Responsibilities:
Office Operations

• Order supplies, snacks, and drinks, and track office inventory
• Manage relationships with office vendors and track/coordinate any office needs
• Keep office scheduling and day-to-day operations running smoothly

Executive Support

• Support calendar management and scheduling
• Book and coordinate travel

People Team Support

• Draft and send contracts through DocuSign for the People Operations Director
• Coordinate employee gifting and card mailers
• Support onboarding and other people team projects

Events & Ad Hoc

• Help plan the holiday party and any associated travel
• Jump into customer support as needed
• Take on ad hoc requests and projects across the studio

Experience:

• 1–3 years of experience in an office coordinator, administrative assistant, executive assistant, or similar role
• Strong organizational skills and the ability to juggle multiple priorities
• Experience with calendar management and travel booking
• Comfort with Google Workspace or Microsoft Office; DocuSign experience is a plus
• Clear, professional communication with people at every level
• A self-starting attitude in a fast-paced startup environment
• Availability to start October 19 and work on-site in Santa Monica 4 days a week