Proposal Coordinator

Fehr & Peers is seeking a Proposal Coordinator to join our team of professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. In this role, you'll work closely with project managers, principals, and other marketing and business services professionals. Your primary responsibility will be crafting high-quality proposals that address client needs. Through close collaboration, you’ll make sure our proposals are polished and stand out to help us win competitive pursuits.

You'll also have the opportunity to collaborate with fellow marketing professionals within our company, as well as external teaming partners. This role provides a platform for personal and professional growth, allowing you to make a meaningful impact on both your own career path and the development of your peers. We're looking for someone with an entrepreneurial mindset, a commitment to quality, and a genuine enthusiasm for creating compelling content.

Responsibilities

• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials 
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations 
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Update and maintain databases of project opportunities, project descriptions, resumes, references, and qualifications materials 
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Qualifications

• 2-5 years of experience
• Effective writing, editing, grammar, and verbal communication skills, with an emphasis on proactive, timely, and clear communication with team members and teaming partners  
• Ability to manage multiple tasks and deadlines while maintaining professionalism and exceptional attention to detail 
• Strong work ethic and commitment to excellence 
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Eagerness to learn and develop skills in graphic design, writing, and template management
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment
• Willingness to learn and apply AI-assisted tools
• Experience within the AEC industry is preferred, but not required
• A portfolio demonstrating your visual design capabilities is required. Please provide a link or attachment in the application.