Administrative Technician (Election Commission)

Position Summary

Works under general and limited direction of the Administrator of Elections to perform various administrative duties as well as coordinating meetings, events and projects of special interest.

Minimum Qualifications

• Must be at least 18 years of age by the date of application and have a high school diploma or possess a GED.
• Four (4) years’ experience in administrative fields.
• Knowledge of current office functions.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
  

Duties and Responsibilities

• Supports the Administrator of Elections with reports, special projects and programs.
• Prepares, distributes, and maintains files of various information, correspondence, and other documents. Prepares and maintains minutes from all Election Commission meetings.
• Prepares travel arrangements and reimbursements for Administrator of Elections and Election Commission.
• Provides information such as voter turnout reports, election results, statistical reports, and election dates and times.
• Acts as liaison and supervises student summer intern activity.
• Performs other related duties as required or directed.
  

KSAs

• Knowledge of administrative functions, programs, and policies and procedures.
• Ability to communicate verbally and written.
• Ability to effectively use Microsoft 365 (Excel, Word), Adobe, and office equipment.
• Ability to plan, organize, improve, and maintain an even workflow and workload.

Special Requirements

• Must be a registered Shelby County voter with an active voting record.
• Must be a Notary Public, may obtain once employed.
• Flexible work schedule and possible overtime as needed.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include appointed positions with the Sheriff’s Office, Division of Corrections, or the Fire Department.