Accounts Payable Associate

We're Scan.com. We're building America's national imaging network: the infrastructure that connects patients, providers, and payers to faster, better-value diagnostic imaging. Thousands of patients move through our platform every day, and each is a real person waiting for an answer to a healthcare concern. We exist to get them that answer faster.

We manage the medical imaging pathway end-to-end. Providers order through a single point of entry, and from there, we run the entire medical diagnostic pathway. Managing the full pathway, rather than brokering pieces of it, is what lets us deliver imaging faster, at higher quality, and at a lower cost than the fragmented status quo.

We're Scan.com. We're building America's national imaging network: the infrastructure that connects patients, providers, and payers to faster, better-value diagnostic imaging. Thousands of patients move through our platform every day, and each is a real person waiting for an answer to a healthcare concern. We exist to get them that answer faster.

We manage the medical imaging pathway end-to-end. Providers order through a single point of entry, and from there, we run the entire medical diagnostic pathway. Managing the full pathway, rather than brokering pieces of it, is what lets us deliver imaging faster, at higher quality, and at a lower cost than the fragmented status quo.

We're looking for an Accounts Payable Associate at an exciting time. We've raised over $200m in funding to date, reached profitability, and are growing 100% year on year.

Millions of people wait too long for a diagnosis. Come help us fix that.

WHAT YOU WILL BE GETTING INVOLVED IN

The AP Associate will be heavily involved in the month-end close process for multiple entities. This role is ideal for someone who thrives in a fast-paced environment and is passionate about accuracy, process improvement, and financial integrity. The AP Associate will be responsible for managing data entry in Ramp, maintaining AP controls, and supporting the Budget vs. Actual (BvA) analysis.

As a scale-up business, you can expect your role to develop over time. Here are some of the types of things you could be getting involved in:

Ramp Data Entry & Management

• Accurately enter and categorize vendor invoices, receipts, and reimbursements in Ramp

• Ensure complete and accurate data syncing from Ramp to NetSuite

• Timely preparation and processing of payments and expense reports

• Maintain strong vendor relationships and respond to vendor inquiries

• Maintain vendor records and ensure compliance with internal documentation standards

• Collaborate with internal teams to resolve discrepancies and ensure proper coding

AP Controls & Compliance

• Monitor and enforce AP policies and procedures

• Assist with month-end close activities related to AP

• Reconcile AP accounts and prepare supporting documentation for audits

• Identify and escalate any irregularities or potential risks in AP transactions

Budget vs. Actual (BvA) Analysis Support

• Assist in preparing monthly BvA reports by gathering and validating AP data

• Collaborate with FP&A and department leads to investigate variances

THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE

Frame these as outcomes, not activities. Picture the end-of-year-one review: what would make us say "that went well"? Cover hard skills and values/culture. No trade secrets.

1. Played a pivotal role in a timely month-end close process

2. Ensured adherence to company policies and internal controls related to AP processes

3. Delivered accurate, timely, and compliant financial statements for multiple entities, with no significant errors

4. Balance sheets were reconciled and completed each month

5. Reported on and communicated regarding month-on-month, quarter-on-quarter, and year-on-year variances in financial statements

WHAT YOU MIGHT BRING TO THE TABLE

You don't need to tick all the boxes to apply for this role. Whether it's your first role or your fifth role, we believe everyone can add value, learn, and grow. However, these might be some of the ways you are currently adding value:

• A solid accounting background, with experience in journals, accruals, prepayments, and balance sheet reconciliations

• A good understanding of accounting principles is required to ensure accurate and

• compliant financial reporting

• Comfortable with tight month-end close deadlines and the ability to deliver against

• deadlines

• Experience in dealing with external auditors

• NetSuite and Ramp experience is ideal

• Advanced proficiency with Excel for financial analysis

• Strong attention to detail and organizational skills

• Strong written and verbal skills to present financial insights clearly, with the ability to work cross-functionally to support business decisions

AI REQUIREMENTS

At Scan.com, AI isn't a side project; it's how we work. We expect everyone to use AI to think faster, remove drudgery, and multiply their output. What we care about is judgment: knowing when AI makes you sharper, when it doesn't, and how to use it responsibly around patient data. We'll assess this in the way that matters for this role, using the tier below. You don't need to be an engineer. You need to be someone who reaches for the best tool and gets more done because of it.

• Tier 3 — For this role, the expectation is that you are AI-Aware. You lead with subject matter expertise, but you're comfortable using AI for things like admin, documentation, or research so you can spend more time with patients—and you know where AI stops and human judgment has to take over. (clinical, hands-on, and highly regulated roles where hands-on expertise is the core value)

  • Your craft comes first; AI supports it. You're curious, not resistant, and open to tools that cut admin so you spend more time on patients.

  • You can hold a sensible conversation about where AI helps your function and where human judgment is non-negotiable.

  • Assessment: a short conversation on how you see AI fitting your work. No technical test.

One assessment principle across all tiers: we're testing judgment and adaptability, not whether you've memorized today's tools. Tools change quarterly; the ability to learn and apply them is what compounds.

A VIEW ON OUR CULTURE

We're building something that matters. Every scan we speed up is a real person waiting on an answer, and that urgency runs through everything we do. We move fast, we own outcomes, and take pride in our output. If you like ambiguity, working with ambitious people, and want your work to visibly move the needle, you'll feel at home here. For you to be successful at Scan.com you must embody our values.

OUR VALUES

Always Play Offense

If we're not growing, we're dying. Everyone needs a bias for action. Speed and momentum, combined with quality execution, propel our business forward.

• You don't quit on hard problems. Fail fast, dust off, go again.

• You celebrate wins, then seek the next opportunity.

• You see it, you fix it. No task is beneath you, at any level.

Build with the Best

The company we build is the team we build. If we don't have the right people in the right seats, doing the right things, we will fail.

• Talent recognizes talent. You actively bring quality hires into the business.

• You trust your colleagues to deliver.

• You open-source your knowledge. You're never a single point of failure.

Care Deeply, Challenge Directly

Care enough to have the hard conversations, and don't dwell on them. Don't go up the chain to communicate. Go straight to the person.

• Strong opinions, weakly held. You welcome challenge and feedback.

• You get to the point: direct challenge plus an alternative solution.

• You ask "why". Before calling something bad, understand why it exists.

Embrace Growth, Be Curious

Push the limits of your understanding and potential and you will be supported to get better.

• You proactively seek feedback, whatever your level.

• You invest in understanding our business: teams, customers, processes.

• You invest in your own growth and are willing to unlearn.

We're a high-performing team with low ego. We hire people who are brilliant and kind, who give it straight, back it up with evidence, and change their mind when the facts change. We'll give you real ownership early, the tools to do the best work of your career, and colleagues who raise your game. In return, we ask for high standards, genuine care for patients and each other, and the drive to leave things better than you found them. If that sounds like you, let’s talk!

HOW WE WILL INTERVIEW YOU

We keep our interview process short and sweet, and we're a nimble team that can progress at pace. Here are the stages you can expect, but we might switch up the order of each step depending on team availability:

1. Introductory call/interview with our Senior Talent Partner. The call is via telephone and will last around 30 minutes.

2. Should it feel like there is an initial fit for all, we will invite you to a video call with the hiring manager for around 45 minutes. This is a more structured interview that will deep-dive into the role and technical needs.

3. 'Scan Standard' interview, where our panel screens for values alignment and the success factors that matter at Scan.com. You will also be assessed on your AI fluency at the stage and depth relevant to your role (see AI Requirements above).

4. Meet the founders and/or other team members. Again, length varies depending on how many people and whether in person or via video call.

5. Offer!

WHAT WE OFFER

We go beyond the basics with our benefits package. We believe great work starts with supporting our people. Here's what you can expect from us:

• Salary range of $60,000 - $70,000

• Flexible remote or hybrid work options

• Dedicated personal development budget

• Medical, vision, and dental coverage

• 28+ days of paid time off across PTO and wellbeing days, so you can show up at your best

• Paid parental leave

• 401k retirement plan

• All the equipment you need to do your best work

• Inclusive, people-first policies designed by our team, for our team

• Atlanta office perks: Complimentary team lunch every Wednesday, on-site gym access, roof terrace, and on-site lunch options.

DIVERSITY AT SCAN.COM

Scan.com is committed to eliminating discrimination and encouraging diversity within our team. We strive to provide equality and fairness for all job applicants and employees and never discriminate on the basis of gender, marital status, age, race, ethnicity, religion, or physical differences.

We are opposed to all forms of unlawful treatment and discrimination.

Our ambition is for our team to be representative of society's diversity, and for every employee to feel respected and able to bring their best selves to work.

If you need an accommodation to apply or interview, contact us at people@scan.com.

We look forward to receiving your application!