Executive Assistant to C-Suite

KEY PURPOSE OF THE ROLE

The Executive Assistant is a critical and highly trusted role at the centre of Bremont's leadership function. The primary focus of this role is to provide high-level administrative and operational support to the CEO, ensuring he can operate at maximum effectiveness and focus on what matters most to the business. In addition, the EA will provide ad-hoc support to the wider C-Suite including the Chief Financial Officer, Chief Commercial Officer, Chief Marketing Officer, Chief Operating Officer, Chief Product Development Officer and Chief People Officer. This is a highly visible role requiring exceptional organisational skills, professionalism, and the ability to manage competing priorities with discretion, efficiency and good judgement. The EA will act as a key point of contact for the CEO's internal and external stakeholders, including the Bremont Board, and will play an important role in ensuring the smooth running of the executive function

KEY RESPONSIBILITIES

• Manage and maintain the CEO's calendar as the primary focus, including scheduling meetings, appointments and travel arrangements, with ad-hoc diary support for the wider C-Suite as required.

• Coordinate all travel arrangements including booking flights, accommodation and transportation, and creating detailed itineraries.

• Prepare and organise materials for executive meetings, including agendas, presentations and reports.

• Manage the CEO's inbox as delegated, prioritising and flagging urgent tasks and ensuring followthrough to completion.

• Actively ensure stakeholders are meeting deadlines set by the CEO and hold stakeholders accountable to agreed actions as needed.

• Act as the liaison between the CEO, the wider executive team and the business, managing communication and ensuring follow-up on key tasks.

• Draft, review and edit correspondence, communications, presentations and other documents on behalf of the CEO and C-Suite.

• Manage the flow of information to the C-Suite, ensuring executives are informed of critical issues and updates in a timely manner.

• Maintain strict confidentiality at all times in relation to board matters, commercial decisions and all executive communications.

• Welcome and manage VIP visitors and guests on behalf of the CEO, ensuring a warm and professional first impression befitting the Bremont brand.

Meeting & Event Coordination

• Plan and coordinate C-Suite meetings, ensuring all logistics, materials and attendees are in place.

• Coordinate and manage board meetings, including preparation of board packs, liaison with board members and ensuring all logistics are in place for a seamless meeting.

• Organise and manage internal and external events as required.

General & Administrative

• Perform general office duties including answering the telephone, filing, managing expenses and processing invoices.

• Provide personal assistance to the CEO as required, including personal travel, appointments and ad-hoc requests.

• Support the onboarding of new C-Suite members with practical set-up and logistics as needed.

• Assist with special projects as assigned by the CEO or C-Suite.

• Any other duties that may reasonably be requested

PERSON SPECIFICATION

• Proven experience as an Executive Assistant or Personal Assistant supporting C-Suite or board-level executives, ideally within a fast-paced, growth-oriented business

• Experience managing board-level correspondence, board meeting logistics and preparation of board materials

• Proven experience coordinating complex international travel across multiple time zones, including flights, accommodation, transportation and detailed itineraries

• Exceptional organisational and time management skills, with the ability to manage multiple competing priorities simultaneously without losing attention to detail

• Outstanding written and verbal communication skills, able to draft high-quality correspondence and communicate confidently on behalf of senior leaders

• A proactive, anticipatory working style where you spot what needs doing before being asked and take ownership through to completion

• High degree of personal integrity and discretion, with a track record of handling confidential and sensitive information with absolute professionalism

• Strong interpersonal skills and the ability to build trusted relationships with stakeholders at all levels, including board members, external partners and senior leadership

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable adopting new tools and systems

• Comfortable operating in a fast-paced, sometimes ambiguous environment where priorities can change quickly

• Calm under pressure with strong problem-solving skills and sound judgement

ROLE SPECIFIC BENEFITS

• Generous Holiday Entitlement – 25 days holiday plus bank holidays, and 3 days paid time off in December for HQ Shutdown!

• Free Daily Lunch – Enjoy a freshly prepared lunch on us every day on-site.

• Life Assurance – Peace of mind with life cover at 3x your annual salary

• Family-Friendly Benefits – Enhanced Maternity and Paternity Leave to support you and your growing family.

• Celebrate Your Milestones – We recognise loyalty with outstanding length of service awards – including the chance to receive one of the iconic Bremont timepieces we’re so proud to create.

• Career Growth – Access tailored training programmes and clear development pathways to help you thrive.

• Exclusive Discounts – Significant permanent employee discounts on Bremont Watches, along with special 'Friends & Family' sales.

• Wellbeing Support – From confidential counselling to 24/7 financial and legal advice, we care about your mental, emotional, and financial wellbeing.

• Social Culture – From summer parties to seasonal gatherings, we host regular social events that bring everyone together.

• Give Back – We're proud to support team members who want to volunteer for good causes, with flexibility for approved time off.

WORKING ENVIRONMENT

• Monday to Friday, 9-5:30pm, 37.5 hours per week

• Onsite

• Some out of hours contact should be expected due to the nature of the role.

INTERVIEW PROCESS

Stage 1

Onsite interview at The Wing with HR and the outgoing EA.

Stage 2

Final onsite interview at The Wing with the CEO and HR.

We are dedicated to creating an open and inclusive working environment, and this starts with our recruitment practices. We try to ensure that everybody who is interested in joining our team has equal opportunity and ability to start that journey with us. We intend to have flexible and accessible hiring practices and will make every attempt to adapt to your needs throughout. We welcome any requests for adjustments in our processes.