Quick overview
Job description
Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades old delivery universe? If so, read on, as we’re looking for a Regional PA UK South join our Regional management team!
We’re leading the logistics revolution, powering deliveries across the UK for some of the nation’s biggest high-street and online brands. Our depots are the backbone of our operation, ensuring seamless logistics and top-notch service for our customers. Whether you’re handling parcels, coordinating routes, or managing depot operations, you will play a key role in maintaining our high standards and efficiency.
As our network grows at lightning speed, so do the opportunities within it. This is your chance to be part of something big, where every day is fast-paced, impactful, and full of possibilities.
About the role:
Our regional leadership team keeps parcels moving across England South, and they need someone who keeps them moving too. As Regional PA to the Operations Director, you’ll be the right hand of a busy senior leader and the first point of contact for their office.
You’ll run the diary, organise meetings and events, produce polished reports and presentations, and keep the region’s records in order. You’ll work with Regional Operations Managers, General Managers and Depot Managers every day, so you’ll need to be organised, discreet and unflappable. You can be home based or a Hybrid mixture 3 days home 2 days Northampton depot, so we are Ideally looking for someone in the Northampton area.
📍 Location: Northampton or South of England
📅 Shift Pattern: MONDAY-FRIDAY
🕒 Hours: 08.00am -16.00pm
💰 Salary: £30,000 - £35,000 (DOE) + Benefits
What you’ll be doing:
• Manage the Operations Director’s diary, inbox, post, and travel and accommodation bookings.
• Be the first point of contact for enquiries and escalations, resolving them where you can and routing them to the right person where you can’t.
• Produce high-quality reports, presentations, memos, letters and confidential documents using Microsoft Office.
• Coordinate leadership meetings and business events, including venues, catering, agendas and papers.
• Take minutes and track actions through to completion.
• Support the regional reporting cycle by gathering and presenting performance data and updates.
• Keep accurate records of holiday, absence, training, and weekend working and weekend point-of-contact rotas, flagging any cover gaps.
• Support General Managers and Regional Operations Managers where needed, and cover for other secretarial colleagues.
• Handle sensitive business and people information with complete discretion.
What we need from you:
• Proven experience in a secretarial, PA or senior administrative support role.
• Advanced Microsoft Office skills, especially Outlook, Word, Excel and PowerPoint.
• Excellent written communication, including minute-taking and professional correspondence.
• Strong organisation and time management, with the confidence to juggle competing priorities at short notice.
• A high level of discretion and a working knowledge of data protection.
Nice to have:
• Experience supporting senior or regional management teams across multiple sites.
• A background in logistics, courier and parcel, e-commerce or another operational environment.
• Experience of HR systems.
• Event and meeting coordination experience.
• A formal administration or business qualification.
We love to reward our people for the great work they do:
🪴 Build a secure future with a competitive Pension Scheme
🌟 Peace of mind with Life Insurance
🚴 Stay active with our Cycle2Work scheme
🤝 Get the support you need with our Employee Assistance Program
The InPost process:
We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20-30 minute chat with our Talent Team. If you are successful after this stage, there will generally be another two stages including a site visit.
Throughout our process, you will get the opportunity to meet a cross-section of our friendly team members to get a sense of our culture, and a good understanding of the role, team and business. Your talent partner will guide you through each stage.
At InPost, we love uniqueness. Our strength is our people.
We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.