Accounts Payable Specialist (103530)

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

The Accounts Payable Specialist ensures the accurate and timely processing of vendor payments while maintaining strong financial controls and positive vendor relationships. This role reviews and processes invoices and payment requests, reconciles accounts, resolves payment discrepancies, and ensures financial obligations are met. Serving as a primary point of contact for vendors, the specialist responds to inquiries, researches payment issues, and maintains accurate financial records to support compliance, fiscal accountability, and efficient business operations. Through strong attention to detail and effective communication, this position helps ensure smooth financial operations and timely payment processing.

• Proficient use of computers and data entry 
• Reviews invoices for accuracy prior to processing 
• Processes invoices on a timely basis as received
• Manual entry of Account Payable spreadsheets and invoices into computer system
• Provides customer service via phone and email to operations and vendors
• Scans invoices electronically into computer imaging system
• Reviews Oracle for outstanding invoices and resubmits invoices for payment
• Processes and research daily Account Payable/payroll mail and distribute
• Ensures AP integrity through audit reports, data analysis, and collaboration with other team members
• Maintains AP operations by following policies and procedures; reporting needed changes
• Performs other duties as assigned

Education, Experience and Certification

• General Education Diploma or High School Diploma required
• Associates degree or Technical Training, preferred
• Relevant work experience in accounting and/or bookkeeping, preferred

Knowledge, Skills and Abilities

• Strong personal computer skills, including Excel and MS Office tools, spreadsheet, and database usage
• Ability to utilize new tools and technologies in a rapidly changing environment
• Strong analytical and problem resolution skills with high attention to detail, timeliness, and accuracy
• Ability to multi-task
• Knowledge of current industry trends, standards, and practices in the areas of economic and accounting principles
• Ability to effectively and professionally communicate (verbal and written) with all levels of personnel internal and external to the company
• Capability of working responsibly with highly confidential information and of maintaining composure under duress
• Exercises independent judgment in carrying out the details of the work according to applicable regulations, company policies and procedures

Personal Attributes

• Must be proficient in use of office equipment including, but not limited to telephone, computer, calculator, or copier
• Strong customer service orientation
• Proven analytical and problem-solving abilities
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Strong interpersonal and oral communication skills
• Adept at reading, writing, and interpreting technical documentation and procedure manuals
• Ability to conduct research into hardware and software issues and products as required
• Ability to present ideas and solutions in user-friendly language
• Highly self-motivated and directed
• Keen attention to detail

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.