Senior Executive Assistant

We are seeking an ambitious, proactive, curious, and highly organized Senior Executive Assistant to support high level executives in our NYC (Flatiron) office.

This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The right candidate will be capable of prioritizing and managing multiple projects in a dynamic, ever-changing environment, and is a natural self-starter with strong administrative and project related skills.

This role is based at our New York City office and would require being onsite 4-5 days per week. Some travel might be required.

Responsibilities:

• Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Serve in a strategic "gateway" role ensuring efficient and impactful use of the senior leader’s time.
• Provide a bridge for smooth communication between the senior leaders and their business teams
• Work collaboratively with other Executive Assistants and the Talent Acquisition team to maintain a smooth hiring process (setting up interviews, aligning meetings, etc).
• Manage team 1:1s with direct reports.
• Set up internal and external meetings.
• Help set and track agendas for meetings, take notes and/or action items to document decisions made in meetings.
• Manage domestic and international travel arrangements ensuring tight schedules and well articulated agendas.
• Create/submit expense reports.
• Arrange and execute team building activities, offsites, and social events (remote and in-office).

Qualifications:

• Bachelor's degree preferred, but not required.
• 6+ years of administrative or executive support experience; experience in a fast-paced, high-pressure tech or startup environment is a plus.
• Demonstrated ability to work independently, and within ambiguity.
• Proficiency with Google Suite (Calendar, Docs, Sheets, Gmail).
• Strong written and verbal communication skills required.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to navigate cross-functional relationships at all levels of the organization with internal and external partners alike.