Administrative Coordinator

Summary

Administrative support to the Rental division primarily for Project Management and Operations.

Essential Duties and Responsibilities

Manage and update customer vendor qualifications and contractor requirements for new and existing accounts

Obtain COI to meet customer requirements

Completes customer and vendor packets and other forms, as needed

Request pricing quotes as identified and needed from our vendors

Process all PO’s in Acumatica

Track all open orders and give estimated ship date updates to the team/accounting

Generate W/O’s (work orders) and upload in database

Assist with all Rental Department Logistics

Assist with Rental coordination calendar

Enters data as requested by Operations Manager/Operations Coordinator

Must participate and successfully complete all training as required by the company

Performs other duties as assigned

Education and/or Experience

High School diploma and 5 years of administrative experience or equivalent combination of education and experience. Strong communication skills both verbally (in-person and phone) and written (emails, letters, reports). Strong time-management skills. Attention-to-detail. The ability to instantaneously juggle multiple priorities at once. Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.) plus the ability to learn company used applications. Previous experience with QuickBooks and Salesforce CRM or similar software desired.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

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