IT Procurement Officer

Position Title: IT Procurement Officer

Location: Nashville, TN

Work Arrangement: Hybrid

Interview Process: Either Webcam or In-Person Interview

Role Summary

Seeking an IT Procurement Officer to manage government purchasing workflows, vendor sourcing, credit card reconciliations, and contract compliance. This role ensures all IT-related procurements align with state/federal regulations, budget allocations, and departmental guidelines.

Key Responsibilities

• Purchasing & Transaction Processing: Issue purchase orders, process requisitions, code vouchers, perform Accounts Payable invoice processing, and complete monthly pCard (credit card) reconciliations.

• Vendor Sourcing & Specifications: Write competitive product/service specifications, research vendors, evaluate pricing, and negotiate or utilize cooperative agreements (such as NASPO).

• Contract & Inventory Management: Monitor contract timelines/expirations, track supplier shipments, maintain supply/equipment inventories, and tag state property.

• Discrepancy Resolution & Audit: Research ordering errors, resolve vendor disputes/grievances, and audit purchases for budget and regulatory compliance.

Required Skills & Qualifications

• Government Purchasing Experience: 5+ years of hands-on government purchasing and procurement experience.

• Financial & ERP Systems: High proficiency working in ERP systems, Microsoft Excel, and managing high-volume data entry and transaction processing.

• Procurement Operations: Proven expertise in pCard procedures, voucher coding, purchase order generation, and AP invoice processing.

• Problem Solving & Communication: Strong skills in resolving vendor discrepancies, identifying ordering errors, and drafting service contracts.

Preferred Qualifications

• Prior experience with NASPO or cooperative purchasing agreements.

• Experience supporting IT-specific procurement and technical equipment sourcing.