Procurement Officer (IT)

Job Title: General Admin Procurement Officer (IT)

Location: 312 Rosa L. Parks Ave, Nashville, Tennessee 37243 (Hybrid)

Job Description

1. Minimum five years of government purchasing experience, preferably in a government agency procurement role (not strictly contracts).

2. Proficiency in requisitions, purchase orders, vouchers, and government pCard (credit card) procedures; proper coding and classification required.

3. Strong communication skills, attention to detail, and ability to maintain accurate electronic records.

4. Skilled in identifying discrepancies, following established procedures, and understanding purchasing workflows.

5. Comfortable working in an ERP system and highly proficient in Excel.

6. Experience with high-volume data entry, transaction processing, record maintenance, issuing purchase orders, processing invoices (AP functions), and monthly credit card reconciliation.

7. Familiarity with NASPO/Cooperative agreements is a plus.

8. Ability to work independently, research ambiguous or incomplete information, use sound judgment, ask relevant questions, and keep processes moving forward without excessive supervision.

9. Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation. Ensures purchases are aligned with budget availability.

10. Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services. Conducts research in order to locate vendors and make product comparisons.

11. Locates or identifies ordering errors and chooses the best solution to address the issue. Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.

12. Prepares service contracts and screens purchase orders for accuracy and proper justification. Receives supplies, monitors payments and invoices to ensure vendors receive payment, and follows up on late shipments with suppliers to determine causes.

13. Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports. Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.

14. Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed. Researches product specifications and price information in order to best allocate state resources.