Marketing Coordinator

Marketing Coordinator /12-month FTC (Maternity Cover) London (Hybrid) / 35,000- 40,000

We're recruiting on behalf of a leading aesthetics business for a Marketing Coordinator to cover maternity leave. You'll support the launch and ongoing optimisation of a new digital education platform for healthcare professionals.

Working hours

Standard hours: 9:00am - 6:00pm (with flexible hours)

Additional requirement: There will be occasional events/webinars. Some webinars run 7:00pm-8:00pm, and you'll be responsible for managing these (approximately 10 per year).

Start date ASAP

Holiday entitlement

25 days annual leave + bank holidays

Key responsibilities (summary)

Purchase orders & partner work orders

Raise POs for agencies, venues and suppliers in line with our client's procurement/finance policy

Create and issue partner work orders (scope, deliverables, timelines, costs)

Chase invoices, match to POs, and resolve any queries with finance/suppliers

Budget tracking

Track committed vs. actual spend per project; keep the budget tracker up to date

Flag risks (overspend, accruals, variances) early to the Marketing Manager

Support month-end reporting and forecasting updates

Veeva approvals

Submit promotional/educational materials in Veeva for MLR review

Manage review rounds, track comments, and keep to approval deadlines

Maintain records of approved materials, expiry dates and status in line with the ABPI Code

CRM e-shots

Build and schedule approved CRM e-shots using agreed content and audience lists

Check consent, segmentation and links before send

Report on performance (e.g., opens/clicks) to the wider marketing team

Events & wider team support

Maintain shared project trackers, calendars and organised files for the team

Experience

• Marketing experience from within the healthcare/pharma/medical device/aesthetics or another regulated sector
• Strong CRM experience
• Experience of digital platforms/portals and end-to-end content delivery

Desirable: aesthetics, digital learning platforms, ABPI/IPHA, Salesforce.

To apply, please send your CV (and availability for a start in November 2026).

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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