Facilities Coordinator

Job Title: Facilities Coordinator

Location: Sydney, NSW Full-Time.

Kickstart your facilities management career supporting maintenance, contractors and clients across a diverse commercial property portfolio.

About the Role

We have an exciting opportunity for a highly motivated Facilities Coordinator to join our Integrated Facilities Management team. Supporting a diverse portfolio of commercial, retail, industrial and specialty assets, you'll play a critical role in coordinating maintenance services, managing contractors, processing invoicing and ensuring compliance obligations are met. This role is ideal for someone who enjoys problem-solving, building relationships and keeping things moving. You'll be working with clients, suppliers, landlords and internal stakeholders daily, so a proactive attitude and confidence in following up and driving outcomes are essential. If you're looking for a role that can lead to a long-term career in Facilities Management, this is an outstanding opportunity to learn from industry experts within a global organisation.

Key Responsibilities

• Coordinate planned and reactive maintenance activities across a property portfolio.
• Manage work orders and contractor engagement to ensure service delivery requirements are met.
• Follow up contractors, landlords and stakeholders to ensure tasks are completed on time.
• Manage purchase orders, invoicing and financial administration activities.
• Assist with maintaining asset registers and statutory compliance documentation.
• Support contractor performance and compliance management.
• Liaise with landlords, managing agents and service providers regarding repairs and maintenance.
• Assist with budget tracking and maintenance spend reporting.
• Support critical maintenance escalations and incident reporting.
• Contribute to client reporting, variance commentary and data management activities.
• Help drive positive customer outcomes through responsive and proactive service delivery.

About You

• Experience in facilities administration, maintenance coordination, accounts payable, CXC customer service, or administration.
• Highly motivated and confident in following up clients, contractors and stakeholders.
• Strong attention to detail and problem solving skills.
• Excellent communication and relationship building abilities.
• Proven ability to manage multiple tasks and competing priorities.
• Customer focused with a proactive and can do attitude.
• Comfortable working with systems, data and reporting.

What We Offer

• Excellent career pathway into Facilities Management.
• Exposure to a diverse commercial property portfolio.
• Opportunity to work with major clients and stakeholders.
• Supportive and collaborative team environment.
• Ongoing training and professional development.
• Global career opportunities within Cushman & Wakefield.
• Exposure to contractor management, compliance and asset management.
• A role where you can make a real impact every day.

Diversity & Inclusion

At Cushman & Wakefield, we are committed to fostering a diverse, inclusive and respectful workplace. We welcome applications from people of all backgrounds and experiences and are dedicated to creating an environment where everyone can thrive.

About Cushman & Wakefield

Cushman & Wakefield is a global leader in commercial real estate services, with 50,000+ employees across 60 countries. In Australia, we partner with some of the world's leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets. Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes. We are driven by a client first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle.

Please note applicants must currently be eligible to work in Australia. Only shortlisted candidates will be contacted. As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

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