Temporary Graduate Admissions Specialist - Graduate School - UTK

The primary purpose of this position is to support efforts to recruit, admit, and enroll graduate students.

Graduate Admissions Office Review:

-Reviews applications submitted by diverse populations (U.S. citizen, international, current graduate students, and previous graduate students) to determine if files are complete and ready for department and/or further review based on Graduate Catalog policies and requirements for admission.

-Uses decision making and problem solving to aid in the completion of applications including, but not limited to the request of additional documentation, updating of applications/programs, and application of restrictions whenever applicable in adherence with data integrity and utilization practices.

-Aids in the finalizing of all applications submitted by the submission and processing of documents received directly from the applicant.

Academic Program Review/Secondary Review:

-Proactively monitors department review progress to ensure files are being reviewed and decided upon in a timely manner and reviews and applies final decision to be provided to the applicant.

-Serves as the main point of contact for the applicant and works closely with various stakeholders that can include review of applicant's self-reported prior conduct issues, exceptions to the Graduate Catalog admission requirements, international immigration process, and any other issues or inquiries that may arise.

Continuous Operations:

-Regularly reports application status within area of responsibility to Graduate Admissions administrators through the utilization of reports and other data generated in the CRM.

-Serves as primary point of contact for all prospect, applicants, and internal and external stakeholders through email, phone, in person etc. to assist prospective students and applicants throughout their application journey, up through the start of classes.

-Ensures that all contacts and outreach with students and stakeholders is tracked in the CRM.

-Aids in the receipt, uploading, and submission of documents received directly from the applicant to the CRM.

Other Responsibilities

(1) Performs duties as required during high volume periods while aiding in cross-functional office coverage and backup whenever additional help is needed.

(2) Assists with Graduate School events as needed.

(3) Performs other duties as assigned.

Required Qualifications

Education: High School Diploma or GED

Experience:

• Work in an office setting or other environment in which the candidate has experience providing customer service, contributing to problem resolution efforts, working with computers and software such as Microsoft Office, performing tasks that require a high level of accuracy, and working collaboratively with other employees.

Knowledge, Skills, Abilities:

• Ability to listen effectively and communicate verbally and in writing

• Excellent customer service skills

• Ability to work in a team-oriented setting

• Ability to complete work tasks and establish priorities

• Ability to effectively solve problems and make decisions

• Ability to assimilate information from diverse resources to make informed decisions

• Ability to enter or modify data or other content types with accuracy

• Ability to utilize general office equipment, computers, and software such as Microsoft Office

• Ability to read, interpret, and apply policies and practices in work setting

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

Education: Bachelor’s Degree Preferred

Experience:

• Work in a higher education admissions setting in which the candidate has experience reviewing applicant files, providing customer service to applicants (including assistance resolving admission related issues), and working in admissions databases and student information systems within a team-oriented environment.

Knowledge, Skills, Abilities:

• Knowledge of higher education admission processes

• Ability to perform functions and analyze data utilizing admission databases and student information systems, and reporting tools

• Ability to effectively communicate, verbally and in writing, with diverse audiences represented in a higher education setting

Work Location

• Location: Knoxville, TN

• Onsite, Hybrid, or Remote – Onsite

Compensation and Benefits

• UT market range: 05

• Anticipated hiring range: $35-37K

• Find more information on the UT Market Range structure here

• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments:

• Resume

• Cover Letter

About The College/Department/Division:

The Graduate School at the University of Tennessee Knoxville is a dynamic office that provides a wide range of services to students and academic units from recruitment to graduation. While prospective students are exploring graduate education, we are here to provide insight into the programs available and the process for applying. Once a student has decided to submit an application, we manage the admissions process in coordination with the academic units. During the time a student is enrolled at UTK, the Graduate School monitors student progress and provides support for student success. As students approach graduation, we evaluate records and verify the awarding of all degrees.

Graduate education is one of the components that makes UT a great university. The Graduate School is a full partner in supporting the university’s mission, vision, and the values embodied in the Volunteer Spirit.