Quick overview
Job description
About the Role
Support the founders and leadership team at an early-stage defense technology company. This is a broad operations role focused on keeping people, systems, and projects coordinated as the company grows.
What You'll Do
Manage executive and team calendars, scheduling, and meeting coordination.
Coordinate travel bookings, hotels, and on-site logistics for team travel, demos, offsites, and visits.
Manage vendor relationships, renewals, contracts, and office administration.
Build and maintain useful internal documentation, trackers, and knowledge bases.
Administer internal tools and SaaS platforms, including provisioning, access management, and renewals.
Coordinate visitors, NDAs, scheduling, and site visits.
Support office operations and onboarding logistics.
Own special projects and operational work across engineering, operations, and leadership.
What We're Looking For
2 to 5 years of experience in executive operations, business operations, executive support, a founder's office, consulting, banking, or another high-output generalist role.
Experience managing executive scheduling and coordinating business travel.
Experience with vendor coordination, contracts, renewals, and office administration.
Experience creating internal documentation and administering SaaS tools, user access, and project management systems.
Background in a startup or high-growth technology environment, ideally where processes were still being built.
Strong organization, judgment, clear communication, discretion, and follow-through, with the ability to independently turn ambiguous problems into practical plans.
Must meet the U.S. Person eligibility requirements under U.S. law: U.S. citizen, lawful permanent resident, or protected asylee or refugee.
Compensation & Benefits
Base salary: $90,000 to $120,000 annually. Visa sponsorship is not available.
Location
On-site in San Francisco, California. The role requires consistent in-person attendance, Monday through Friday, 9 a.m. to 6 p.m., with availability for most Saturdays and some evenings.