Human Resources Coordinator

Job Description
Job Description
Description:
About Caledonia Food Co-op
Caledonia Food Co-op is a member-owned grocery store that draws together the diverse communities of Caledonia County and surrounding areas in an inclusive space supporting food justice, local resilience, environmental stewardship, area food producers and a vibrant downtown St. Johnsbury.

Essential Job Duties
Support paperless recruitment, and onboarding, in partnership with (Paylocity)
Process employee job and status changes, promotions and terminations
Partner with health & welfare plan brokers to ensure timely and accurate benefit enrollment and changes in accordance with ACA and other regulations. Understand, adhere to and/or implement state and federal compliance regarding wage & hour, record keeping, reporting and other regulatory requirements. Workers’ compensation claims management and OSHA reporting.

Personal and medical leave management in accordance with federal or state law and Co-op policies. Unemployment claim management and state new hire reporting. Facilitate assigned training of staff and managers
Facilitate communication while supporting employee recognition and an inclusive and diverse workplace culture. Maintain confidentiality and ensure HIPAA and other privacy compliance. Partner with General Manager to develop or update and implement HR-related policies and procedures. Promote team building and motivate staff to accomplish assigned goals.

Maintain HRIS database and audit to ensure data integrity. Prepare reports as needed for the General Manager and Board of Directors or other agencies as required by law. Ensure all reports provide accurate detailed information. Prepare, with the General Manager, benefit, and labor forecasts in preparation of the annual budget.
“Lead by example” following Co-op policies and procedures. Be an example to all store personnel by being well versed in store policies and procedures. Maintain employee records and archives in accordance with retention regulations.

Internal or external agency audit support and compliance. Additional Duties
Assist in other duties/special projects as assigned
Essential Skills
Excellent customer service skills for both internal and external customers. Ability to handle multiple demands, work under time pressure, and meet deadlines
Superior keying/data entry skills with speed and accuracy. Advanced computer skills and knowledge. Strong attention to detail with a focus on data integrity. Ability to take direction and work independently and sometimes under deadline pressure.

Excellent communication, time management and organizational skills.

Must have good analytical ability and be proficient in math
Essential Mental & Physical Requirements
Good customer service skills for both internal and external customers
Must have good analytical ability and be proficient in math
Works with guidance from General Manager
Ability to work and effectively communicate with all levels of the business
Performs a variety of tasks as dictated by organizational demands
Relates information to diverse groups both verbally and in writing
Prolonged periods of sitting, occasional bending, reaching, walking.

Working on computer 75% of the time
Requirements:
Experience and Educational Requirements
1-3 years’ experience in HR, or other related field.

Associates Degree or certificate in HR a plus
Minimum of one year experience managing data in an HRIS system as well as reporting functions
Strong working knowledge of MS programs including Excel, Word, Outlook, and PowerPoint
Extensive understanding of HR trends both within the company and general market patterns
Experience guiding employees to ensure appropriate HR processes are being utilized
A solid understanding of state and federal employment law
Other Qualifications
Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA & other federal, state & local standards - including meeting qualitative and/or quantitative productivity standards
Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA & other federal, state and local standards
Compliance with all personnel policies