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Finance Operations - Virtual Card Admin

Russell, Tobin & AssociatesAlmont, CO🇺🇸United StatesPosted 10 Sept 2026

Why This Role Stands Out

Take ownership of a critical virtual card program for a leading AI research organization, developing end-to-end process management skills in a fully remote, mid-senior role with excellent hourly compensation. This opportunity is perfect for a detail-oriented finance professional who thrives on establishing controls and driving efficiency within a dynamic, innovative environment. Apply now to make a significant impact and grow your career.

Quick Overview

Salary
$65 - $70/hr
Seniority
Mid Senior
Work mode
Remote
Location
Almont, CO, United States
Posted
17 hours ago
Reconciliation

Job Description

Our client, a leading AI research organization, is seeking a Finance Operations – Virtual Card Administrator to own and manage its virtual card program end-to-end.

Job Title: Finance Operations - Virtual Card Admin
Location: Fully Remote; PST
Pay Range: $65-$70/Hr on W2 (DOE)
Duration: 6+ Months with potential to extend
 
Summary:
  • This role owns the virtual card program end-to-end: intake, issuance, controls, reconciliation and reporting. It is the single point of accountability for a process that currently sits across several people.
  • The role enforces the virtual card guardrails in the procurement policy (section 5.10). Cards are a payment method of last resort, one vendor per card, with receipts in Zip within 7 days of the charge.
  • Reports to the Director, Global AP. Works daily with AP, Procurement, FinOps approvers and card requesters across the business.
 
What you'll do
  • Intake and eligibility
  • Review every card request against policy before issuance. Requesters must be Zip procurement users, with Management and FinOps approval.
  • Confirm the request fits a qualifying scenario: a one-time vendor, a vendor that only accepts card, or an urgent purchase needed within 24 to 48 hours.
  • Decline or redirect prohibited uses: blanket requests, recurring spend (unless the vendor requires card), personal purchases, cash advances and anything illegal.
  • Issuance and card controls
  • Issue one card per vendor, with limits and expiry set to the approved spend.
  • Requalify the card when the vendor, amount or purpose changes.
  • Freeze, close or reissue cards promptly. Keep the active-card inventory clean.
  • Receipts, reconciliation and close
  • Chase receipts and coding in Zip within the 7-day window, and escalate repeat misses.
  • Reconcile card activity to statements each month, and clear exceptions before close.
  • Prepare accrual and coding support for accounting.
  • Controls, reporting and improvement
  • Keep audit-ready evidence for approvals, issuance and reconciliations (SOX and PwC requests).
  • Report monthly on active cards, spend, policy exceptions and receipt compliance.
  • Own the process documentation and requester guidance, and flag vendors that should move to PO or ACH.
  • Support the move of card workflows into Workday as the AP migration lands.
 
What you bring
  • 3+ years administering a corporate card, purchasing card or virtual card program, ideally in a high-growth company.
  • Hands-on card issuance, limit setting and monthly statement reconciliation.
  • Working knowledge of P2P controls: approvals, segregation of duties and audit evidence.
  • Comfortable enforcing policy with senior requesters: firm, clear and helpful.
  • Strong Excel or Google Sheets skills. Detail-oriented and organized.
 
Preferred
  • Experience with Zip, Workday, Brex or a similar procure-to-pay or spend platform.
  • SOX experience, or experience at a company preparing to go public.
  • Built or cleaned up a card program, including policy, tooling and reporting.
  • Comfortable using AI tools to automate follow-ups, reconciliations and reporting.
 
Systems and tools
  • Zip: requests, approvals, receipt capture and coding.
  • Workday: the future home for AP, vendor master and GL. The role supports the card workflow through the migration.
  • Card platform: issuance, limits and controls. The platform is still to be confirmed.
  • Asana: task tracking and audit evidence.
  • Claude: drafting requester follow-ups, reconciliation checks and monthly reporting.
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