Office Coordinator

Office Coordiantor
Location: Glasgow Southside
Salary: £25,000 DOE
Working Arrangement: Office-based
We are currently recruiting for an Office Coordinator to join a busy team based in Glasgow. This is an excellent opportunity for an organised and proactive individual with well-rounded administration experience who enjoys variety in their day-to-day role and takes pride in keeping an office running smoothly.
We are looking for someone with a hands-on approach, strong attention to detail and the ability to support a range of administrative functions across the business. From maintaining accurate records and supporting compliance processes to assisting with scheduling and general office coordination, this role will be key to ensuring the smooth day-to-day running of the office.
Working closely with the HR Advisor and supporting colleagues across the business, your responsibilities will include:

• Providing general administrative support, including filing, scanning, photocopying and maintaining accurate records.
• Managing incoming calls, emails and post in a professional and timely manner.
• Assisting with data entry relating to invoices, purchase orders, expenses and other basic financial administration.
• Supporting compliance processes by maintaining accurate documentation and ensuring records are kept up to date.
• Assisting with scheduling, coordination and general organisational tasks.
• Preparing and updating spreadsheets, ensuring information is accurate and well presented.
• Liaising with suppliers and clients regarding general queries, including payment-related enquiries where required.
• Monitoring and ordering office supplies, stationery and PPE.
• Helping to maintain an organised office and yard environment.
• Providing flexible administrative support across different departments to ensure the smooth running of daily operations.

We are keen to speak with candidates who have previous experience in an all-round administration or office support role and are comfortable taking on a varied workload. You will be organised, reliable and able to manage competing priorities while maintaining a high level of accuracy.
The successful candidate will ideally have:

• Previous experience in a general administration, office support or business support role.
• Excellent attention to detail and strong organisational skills.
• Good numeracy skills and confidence with routine data entry.
• A good working knowledge of Microsoft Word and Excel.
• Knowledge of Xero would be advantageous.
• Strong written and verbal communication skills.
• The ability to prioritise tasks and work independently, while also contributing effectively within a team.
• A friendly, professional and flexible approach, with a willingness to assist wherever needed.

If you are an experienced Administrator who enjoys a varied role, takes pride in keeping things organised and wants to be part of a team where your support makes a real difference, we would love to hear from you. Please reach out to Codie Smith at Pertemps.