PMO - Office Manager / Administrator

Overview

We are seeking a detail oriented Jr. PMO Office Manager / Administrator to support office administration, facility operations, and PMO activities. The ideal candidate will be highly organized, accurate, timely, and flexible when managing changing priorities.

This role requires the ability to work independently within a small team, take ownership of assigned responsibilities, and effectively plan, organize, track, and report on tasks. The candidate will also support access management, reporting, tracking, and other PMO activities as needed.

Required Skills

• Experience performing office administration and coordination activities

• Strong organizational and time management skills

• Excellent attention to detail and consistent accuracy

• Ability to manage multiple priorities in a fast paced environment

• Ability to plan, organize, track, and report on assigned tasks

• Strong written and verbal communication skills

• Ability to monitor task status and provide timely updates

• Ability to identify issues and escalate them appropriately

• Ability to work independently with a high level of responsibility and autonomy

• Ability to work effectively within a small team

• Flexibility to adapt to changing priorities and business needs

Preferred Skills

• Experience supporting a PMO team

• Experience with access management activities

• Experience with reporting and task tracking

• Experience supporting facility operations

• Familiarity with project coordination and PMO processes

• Experience preparing status reports and maintaining operational trackers

Key Responsibilities

• Perform day to day office administration duties

• Support facility operation activities and coordinate related tasks

• Provide administrative support to the PMO team

• Support overflow access management activities

• Maintain accurate reports, trackers, and task status information

• Track assigned activities and ensure timely completion

• Prepare and communicate status updates to relevant stakeholders

• Plan and organize tasks based on changing priorities

• Monitor deadlines and proactively follow up on pending activities

• Identify risks, issues, and delays and escalate them appropriately

• Support PMO reporting and tracking activities

• Maintain accurate documentation and records

• Coordinate with team members and stakeholders to ensure smooth completion of assigned activities

• Work independently and take ownership of responsibilities with minimal supervision

• Support additional office and PMO activities as required

Education Requirement

• Relevant education in Business Administration, Management, Information Technology, or a related field is preferred.