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Administrative Associate 3

Talent Software Services, IncPalo Alto, CA🇺🇸United StatesPosted Jul 10, 2026

Why This Role Stands Out

This hybrid role at Talent Software Services, Inc. offers a fantastic opportunity to leverage your deep OBI system expertise and procurement knowledge to streamline operations and support a dynamic research environment. You'll thrive here if you possess strong analytical and communication skills, enjoy a blend of independent work and team collaboration, and are eager to contribute to a reputable organization. Apply now to join a team where your contributions will be valued and your skills will continue to grow.

Quick Overview

Seniority

Mid Senior

Work mode

Hybrid

Location

Palo Alto, CA, United States

Posted

2 months ago

OracleComplianceFinancial ReportingProcurementScheduling

Job Description

Description:

We are currently seeking a highly qualified individual with extensive experience with the OBI (Oracle Business Intelligence) system. The ideal candidate should have a thorough understanding of university policies and procedures related to procurement and travel arrangements.

Key responsibilities will include navigating and utilizing the OBI system for financial reporting, ensuring compliance with university guidelines, and coordinating travel logistics in accordance with university policies. A proven track record in managing purchasing processes, along with familiarity with university purchase policies and protocols, will be advantageous.

Candidates should possess exceptional analytical skills and the ability to communicate effectively with various stakeholders.

Key Responsibilities:

Purchase Orders:
Prepare, process, and track purchase orders for necessary supplies and equipment required for research activities.
Booking Rooms for Students:
Coordinate and manage the reservation of classrooms and study spaces for student use, ensuring that all bookings meet the students’ scheduling needs.
Reimbursement for the Principal Investigator (PI) and Her Research Group:
Handle the reimbursement process for the Principal Investigator and her research team, which includes collecting receipts, submitting reimbursement requests, and ensuring timely payments for research-related expenses.
Arranging and Resolving Vendor Conflicts:
Liaise with vendors to arrange services or products needed for research projects, while also addressing and resolving any conflicts or issues that arise to maintain smooth operations.
Updating the Website:
If necessary, update the Taiwan Hub’s website with new content, such as events and announcements, to keep the information current and accessible to the public and stakeholders.